Computer Workstation Ergonomic Equipment Reimbursement Fund

To encourage departments to engage in a more proactive role in preventing computer-use related injuries at SLAC, ESH has partnered with Stanford on an ergonomics program involving awareness training, workstation evaluation, and consultation services.  The Ergonomic Equipment Reimbursement Fund Program will reimburse departments for 50% (up to $300) of the purchase price of ESH pre-approved ergonomic office equipment such as chairs, keyboard trays, and footrests on an individual basis and per tenure. See equipment catelog and guide above for product recommendations, and request approval from ESH Ergonomics. Reimbursement must be submitted within six (6) months of ergonomic purchases and can be done by completing the Reimbursement Request Form [pdf]. Details of the process steps are listed on the first page of the form.

Note: this only applies to SLAC benefits-eligible employees for furniture/equipment to be used at SLAC or at their home office with hybrid or remote approval.

Frequently Asked Questions

• If the employee purchased the ergonomics equipment themselves, can they request reimbursement from this fund?
  The reimbursement only applies to SLAC-purchased ergonomic equipment.
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• Does the department or the employee receive the reimbursement through this process?
  The department receives the reimbursement.
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• If the equipment is purchased using a p-card per this process for home office work, does the employee own the item(s)?
  All items purchased using a p-card are SLAC-owned.
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• If the ergonomic equipment purchase exceeds $600 can they request reimbursement for 50% of that amount?
  The reimbursement amount is only up to $300 per staff, once per career at Stanford (i.e. for the entire time that employee is at SLAC or Stanford).
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• What happens to the items if the employee leaves SLAC?
  It is SLAC-owned property; property-related questions should be directed to  Property Control.
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• Currently employees at SLAC can use up to $800 annually following the STAP funds process. Does this fund allow for ergo equipment reimbursement of up to $300 annually?
  Reimursement is not annual.  Each employee would only be eligible to use $300 lifetime during their employment at Stanford (includes SLAC).
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• Does this fund allow for reimbursement of ergo equipment purchases of items used only at home?
  The reimbursement fund applies to both ergonomic equipment used at home or at SLAC.
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• Does the reimbursement process only apply to ergo equipment purchases from items in the Remote Worker Equipment Guide?
  Ideally the ergonomic equipment purchased was from the Remote Worker Equipment Guide or the SLAC Ergonomic Product List Catalog however, partial reimbursement of other equipment may be eligible with approval from ESH Ergonomics and management.
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• Does this fund apply to users and contractors working at SLAC?
  The reimbursement fund applies only to SLAC benefits-eligible employees.
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