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ETS Administrative Guidelines
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DOE pre-approval is required when attending meetings, seminars, workshops, retreats, symposiums, or similar events.
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Complete 75 days before the event begins
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DOE Event Questionnaire
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Group Leader/Department Head Signature Approval
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DOE Event Questionnaire
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Group Leader/Department Head and ETS Director Approval
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Invitation Letters
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ETS Director signs all ETS Invitation Letters
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Badges and Site Visitors
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Stanford Guest House – Direct Bill Form
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Department Administrative Funds
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Fund Usage: Service awards, retirements, meeting refreshments, business cards (not covered by DOE contract)
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Funds usage must be pre-approved by ETS Director (written request – email or memo)
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ETS Administrator records usage and contacts requestor when forms are ready for reimbursement
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Petty Cash Voucher Reimbursement – Give to ETS Administrator who gets ETS Director approval, email or memo and original receipts must accompany Petty Cash Voucher form.
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Job Hazard Analysis Mitigation (JHAMs) and Area Hazard Analysis (AHAs)
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Purchase Requisitions - E-Procurement PeopleSoft web-based purchasing system
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Avoid Administrative Headaches – 5 Things To Remember