Retrieving of Boxes from Federal Storage

Any records stored at the Federal Records Center may be recalled for  “temporary” use (file or box will be returned to FRC after use by SLAC) or “permanent” retention at SLAC (box or file will not be returned to FRC). A single file folder, box or entire series of boxes can be recalled from the FRC.  

To recall records:

1. Send an email to greeng@slac.stanford.edu at Records Management with  the following information (from your copy of Form 135):

• SLAC box number

• Accession number

• Name or number of file (i.e. medical file for Smith, David A.)

• Location of box

• State if recall is for permanent or temporary use

2.   Records Management will submit the request to the FRC.  Standard turnaround time for delivery to SLAC is about one week, but rush exceptions can be made.

3.   Records Management will deliver the box or folder as soon as it is received from the FRC.  Same day retrievals are possible under special circumstances.  Check with Records Management for further details.

4.   If the retrieval is temporary, return the individual file to Records Management or notify us that a box is ready to be returned.  All returns must go through Records Management so the retrieval can be tracked.

Last Revised: Thursday, March 18, 2004 08:58 AM