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PEMP- Performance Evaluation and Measurement Plan Schedule

SLAC and DOE collaborate to develop annual performance measures for inclusion in the management and operations Contract (Prime Contract) between Stanford University Board of Trustees and the DOE. Each year, the most important goals are identified as Notable Outcomes in the Performance Evaluation and Measurement Plan (PEMP), and other focus areas for the management and operations goals are agreed to between SLAC, SU and SSO. These are reflected in the FY Lab Agenda, and are also connected to relevant employees' performance goals.

SLAC coordinates a mid-year and an annual PEMP self-evaluation against the performance measures by preparing a PEMP report and submitting it to the SSO.  At the end of the fiscal year, SSO will then submit its evaluation of our management and operations peformance to the Office of Science, who then evaluates it along with the science program performance, and in December each lab receives its performance 'grades' which are published on the DOE website. A summary of our performance is then submitted into the Federal Contractor Performance Assessment Reporting System (CPARS).

Contacts
 Rick Poliak, CACM Director                                                        Angel Smith, PEMP Coordinator

Resources

PEMP Schedule
(some dates subject to change)
Oct 31 SMT Discussion on upcoming FY PEMP and Notable Outcomes
~Dec 15  SC Issues previous FY PEMP Lab scores
Jan 3 FY21 PEMO Review w/SMT (presentor Marc Clay)
Feb 15 - 28 Complete CPARS process with BASO/Katherine Woo  (formally accept DOE scores)
Feb 14 Data Call for PEMP Mid-Year Executive Summary Input
Feb 15 - Mar 8 Program/Paragraph content development by identified POCs
Mar 9-11 Smith  consolidates, reviews, and clarifies input with contributors
Mar 14-18 Clay. Sours and Lee review and refine input
Mar 21-25 Concurrence review w/ Clay, Sherin and Holtkamp
Mar 29 Director final review and approval of PEMP Mid-Year Report
Mar 30 Deadline - PEMP Mid-Year Self Evaluation Submitted to BASO*
(*Smith works with BASO/Katherine Woo to submit to HQ Program Offices)
Jul TBD Begin SLAC/BASO upcoming PEMP Notable Outcomes Discussion
Aug 1 Data Call for PEMP Year-End Self Evaluation
Aug 2 - 30 PEMP content updated/development by SMT organizations
Aug 31 Initial PEMP input due to Smith via FY20 PEMP SharePoint
Sep 1-6 Smith consolidates, reviews, and clarifies input with contributors
Sep 7-12 POC for each Goal reviews and refines input based on DOE guidance and page limits
Sep 13-16 Via SharePoint, distribute revised year-end for SMT review and final adjustment
Sep 17 Final input due to Smith
Final consolidation, review, clarification
Sep 19 Communications w/DOE Program Offices to take placen
Sep 19 SMT Mtg discussion/normalization of FY PEMP scoring for Goals 1-8
Sept 19-23 Editorial Review (Communications)
Review of Journal Citations (STI )
Sep 24-28 Concurrence from Clay, Sherin, and Holtkamp on year-end submission
By Sep 29 Lab Director final review and approval/signature
By Sep 30 BES Summary Input (via PPT) due to Linda Horton for S&T Goals (1-4), Objectives and Notable Outcomes
By Sep 30 Deadline - PEMP Year-End Self Evaluation Submitted to BASO*
(*Smith works with BASO/Katherine Woo to submit to HQ Program Offices)
Oct TBD SLAC/BASO PEMP feedback (using a regular SLAC/SSO meeting time)

Questions: please contact Angel Smith

Last update: 05/24/2022