Index

Safeguards and Security

Introduction/Background

Contractor

DOE Office

Contract No.: DE-AC03-76SF00515

IMD Name: Toni Trapp

Point of Contact:  Richard P. Yeager

Telephone No.:  (925) 422-2491

Telephone No.:  (650) 926-5333

CO Name:  Tyndal Lindler

E-Mail: ryeager@slac.stanford.edu

Telephone No.: (650)926-4963(SLAC)

                      (510) 637-1885(OAK)

Date of last assessment: October 1999

Departmental Overview

Laboratory Mission

The Stanford Linear Accelerator Center (SLAC) is dedicated to experimental and theoretical research in elementary particle physics and in those fields that make use of its synchrotron radiation facilities, including biology, chemistry, geology, material science and electrical engineering. This includes the development of new techniques in particle acceleration and detection, and of synchrotron radiation sources and associated instrumentation. The Center is operated as a national user facility for the Department of Energy by Stanford University.

Organizational Mission

The Laboratory Protection (Safeguards and Security) [LPSS] supports the scientific mission of the Laboratory by providing a full range of security services excluding police services. These services are further delineated, but are not limited to the following subgroups:

 The LPSS functional area includes two full time employees, one part time employee, and 25 contractor employees in 23 areas. One full time employee, the functional area manager, is responsible for successful operation of the entire functional area (traversing all 23 areas), and is personally responsible for the conduct of limited investigations, security services contract administration, direct supervision of 25 person contract security force, surveillance camera installation and operation, electromechanical and electronic door access installation and control, specialized security force training, special support to the U.S. Service and the F.B.I. during dignitary visits, and preparation and filing of all administrative functions and reports.

The second full time employee is a Radiation Gate Guard, and is responsible for access to the Accelerator Area during the Graveyard Shift. The part time employee is an administrative assistant and provides support primarily in the preparation and distribution of traffic violation citations and reports, and limited support involving other administrative functions.

The 25 person contract Security Force provides coverage of various elements of the functional area through shift operations 24 hours per day, 365 days per year as directed by the functional area manager.

Identification of Self-Assessment Report Staff

Names, Titles,  Affiliations of Participants

Richard P. Yeager, Manager, Safeguards and Security

Scope of Self-Assessment 

This report represents the results of the LPSS functional area self-assessment, an ongoing process begun as part of the Business Management Oversight Pilot established by DOE in March 1995, and continued by Executive Order as part of DOE Performance Based Management.  Assessment materials were collected from data collected over the past year, followed by a process of creative action planning, closure/validation of findings, analysis, and report writing.  The LPSS functional area self-assessment is based on and measured against performance measures currently agreed to between SLAC and DOE/OAK in order to address customer satisfaction, cost efficiency, and contract compliance.

Status of Open Items from 1999 Review

All open issues covered in the FY99 Performance Assessment have been addressed and corrected.  The Contract Security Services Contractor in concert with SLAC has instituted "First Responder" training for the SLAC Site Supervisor, the Assistant Site Supervisor, and the primary Patrol Officers. The first series of classes in hazardous materials identification and response have been completed. The next series of classes will include advanced first aid by First Responders and are scheduled to be completed by mid-FY01. Continued site traffic control re-striping which is an ongoing process continues to result in an improved traffic flow and safer pedestrian use site wide.  The increase of vehicular and foot patrols has raised security force visibility site wide which has the benefit of reducing "crimes of opportunity".  Tracking of incidents has been fully transitioned into database format maintained by the Safeguards and Security Operations Office.   The SLAC Security Plan, which has been accepted by DOE is in a continuous updating process as a living document.  Ongoing discussions with the Contract Security Services Company have resulted in a more detailed and extensive screening process of prospective security personnel to ensure quality personnel.  Included in the screening process is the requirement for a strong emphasis in multi-lingual abilities. Currently, there are 7 Officers who speak two or more languages, a definite benefit considering our visitors and scientific partners from other countries.

Discussion of Individual Performance Objectives

Performance Objective/Measure:  The LPSS functional area manages the reduction of security incidents and property losses and theft to ensure the protection of government, university, and personal property, and the health and safety of SLAC personnel, contractors, visiting scientific personnel and the general public.

Assumptions:  For the purpose of this self-assessment, the LPSS functional area elements affected by this performance objective/measure, include the Security Plan, Site and Physical Property Protection, the Identification Card system, the Site Traffic Control Program, and LPSS effectiveness.

Findings: 

Badge and Dosimeter

Training of administrative Security Officers in badge and dosimeter issuance has been accomplished and has resulted in issuance of over 7,000 badges and dosimeters with less than 70 errors, or approximately a 1.0% error rate.

Traffic Control for FY-00:

FY97 Speeding Violations issued - 289 avg. speed 35

FY98 Speeding Violations issued - 138 avg. speed 33

FY99 Speeding Violations issued - 188 avg. speed 33

FY00 Speeding Violations issued - 132 avg. speed 33

Percentage of decrease in violations for FY 00 was approximately 29%

The average speed on the SLAC site remained at 33 mph for the second year in a row. This remains a significant figure when you take into account an increase in radar operations to cover the "graveyard" shift. Keep in mind that the vehicular traffic on the site is equivalent to that expected in a small town with a secondary highway. Approximately 2,500 automobiles, trucks, electric carts and bicycles traverse the SLAC streets and byways multiple times on any given work day which increases the actual number of vehicle trips by about 1/3. This reflects almost 3,333 vehicle trips daily, Monday through Friday with approximately 1/3 the number, or 833 vehicles on the site on Saturday and Sunday. These vehicles are driven, for the most part, by SLAC employees who are familiar with the site and the speed limits. Other drivers are contractors and Scientific Users and Visitors and members of the Public who are not familiar with our speed limits. The continuation of the increased daily mobile Security Force presence coupled with the use of three separate radar speed units have served to emphasize the program, and to visibly remind the population that a traffic control program is in effect. The vehicle registration program continues to evolve. A total of 3,529 employee vehicles have been registered; 2,695 contractor vehicles; and 420 scientific user vehicles. This reflects an increase of 25% or an additional 1,983 vehicles being registered during FY00, and is the result of a comprehensive vehicle screening program, which began in mid FY00 and completed on 30 September 00.    Based on entrance gate counts conducted through 30 September 2000, it is believed that the FY00 figure of less than 7% of vehicles  being unregistered remains a valid figure. In an effort to reduce the 7% of unregistered vehicles, the Main Gate screening will continue.  When vehicles enter the Main Gate without registration decals, notices are handed to the vehicle operator by the Main Gate Security Officers upon arrival, and by Patrol Officers when they have reason to approach a driver with an unregistered vehicle.

Theft Figures for FY00

The FY00 theft figures are continuing to show a significant drop from years past. A total of 10 incident reports were prepared in FY00 regarding stolen or un-recovered missing property vs. 16 reports prepared in FY99, 29 reports prepared in FY98 and 65 reports prepared in FY97. The property covered by the reports included SLAC controlled, SLAC non-controlled, and Personal or other University property. The total replacement dollar amount of theft or un-recovered missing property reported to Safeguards and Security for FY00 was $3,937.  The replacement dollar amount of theft or un-recovered missing property during FY99 was $7,744; FY98 was $15,780; and, for FY97 was $71,869. The reflected reduction between FY99 and FY00 was $3,807, or approximately a 49% drop in reported theft or un-recovered missing property.  The reflected reduction between FY98 and FY99 was $8,036 or approximately a 49% drop in reported theft or un-recovered missing property. The reflected reduction between FY97 and FY98 was $56,089 or approximately a 78% drop in reported thefts or un-recovered missing property.  Between FY97 and FY00, a drop in reported theft or un-recovered missing property of $64,125 has been enjoyed; this reflects an overall percentage drop of approximately 96% in theft and un-recovered missing property over a four fiscal year time frame.

The figures reflected above in both traffic and reported theft or un-recovered missing property is indicative of a viable traffic control program and of an effective physical security program. Several factors continue to impact both programs; an increased Security Force surveillance presence on site 24 hours per day, seven days per week; an increase in the number of installed security cameras in several locations; and a continued reduction in the number of long term outside contractors. Other factors include an ongoing publicity program regarding office and personal security. Other factors, while not directly related to SLAC, include the gradual lessening of theft Nationwide due to the economy as reported by the Federal Bureau of Investigation.

Documentation

Available on request.

Problem Analysis 

Root-Cause Analysis

None identified.

Barrier(s) to Improvement:

None identified.

Goals for FY 01:

  1. Continued theft minimization.

  2. Effective traffic control.

  3. Continued rapid and accurate ID Card and Dosimeter issuance.

  4. Continued effective control of transient population (contractors, temporary workers, and visiting scientists.)

  5. Research and establish a SLAC specific security loss rate for establishment of future target loss rates.

  6. Continuation of Security Bulletins to SLAC population.

  7. Continue corrective action planning, and closure/validation of self-assessment.