SLUO Executive Committee Meeting
Minutes of Tuesday, 13 January 2004
Present from SLUO: Ray Cowan, Eduardo do Coute e Silva, Gregory
Dubois-Felsmann (phone), Berrie Giebels (phone), Yury Kolomensky (phone), Eli
Rosenberg (phone), Bruce Schumm (phone), Gabriella Sciolla, Eric Torrence
(phone), Amanda Weinstein. Apologies: Gautier Hamel de Monchenault, Krishna
- Joint SLUO/UEC Meeting
It was decided that the most efficient format was to have both the SLUO
specific and joint SLUO/UEC meeting on Saturday, January 31. Following is a
rough and tentative agenda for the day:
8:30 - 10:00 SLUO Meeting
10:00 - 12:00 SLUO/UEC Joint Meeting (1st session)
12:00 - 1:30 SLUO/UEC lunch with SLAC Directorate
1:30 - 3:30 SLUO/UEC Joint Meeting (2nd session)
3:30 - 4:00 Break
4:00 - 6:00 Tours of BaBar, GLAST, LC
6:30 - 9:00 Dinner (Hunan Garden?)
Following are the responsibilities for setting up 30 minute tours:
In addition, Gregory has reserved 12 rooms in the SLAC guest house. Dinner
for UEC members arriving Friday night (no host) will be arranged in an ad-hoc
manner as the time draws near.
- Washington Trip
The UEC delegation to Washington is being identified. Brian Meadows has
told us that he will go. The executive committee has compiled a list of other
SLUO members to contact to see if they would be interested in joining the
Washington trip; they will be contacted over the course of the next few days.
All who take part in the Washington Trip delegation should make every effort
to attend the Jan 31 joint SLUO/UEC meeting.
The Washington Trip task force will meet weekly at 2:30 on Friday up to the
joint SLUO/UEC meeting. A major focus will be to establish a coherent position
and set of talking points to bring for discussion to the joint meeting. Bruce
will look over the previous `elevator argument' whitepaper to see if a similar
document can be drafted before the joint meeting.
- Public Lectures and Outreach
Ray reported on much progress. The speakers and dates have been
confirmed for most of the planned first six public lectures. Neil Calder is
working on advertisement and publicity for the series. He will deliver the
first such lecture himself, on Feb 24.
Progress had also been made on setting up the on-campus public speaker
training with the SLAC Communications Department. However, no firm date has
been set. There is some discussion about whether the format should be one long
or two half days. This event will be geared towards the Washington delegation,
people presenting in the SLUO lecture series, and then, space permitting, any
other interested SLUO member.
- Health and Welfare
After presenting her invited talk to the SPC, Gabriella was approached
by a member of the committee who expressed strong interest in looking into the
health insurance issue. This member in turn interested the Stanford Provost in
looking into providing Stanford health benefits for graduate students and
possibly also post-docs that are resident at SLAC, regardless of their
sponsoring institution. This notion has also received support from the SLAC
directorate. Apparently, Cornell University provides a similar plan (CornellVisitingFellows.doc)
for CLEO collaborators, which can be used as a model as the terms of this
potential new benefit package are worked out; the gist of the Cornell plan is
Eduardo will see that the analysis of the survey data is completed by the
joint SLUO/UEC meeting.
- Marguerite / Guest House Shuttle
It was decided that Eduardo should see to the activation of the
proposal discussed in the December 5 meeting sometime in February. The program
will be assessed thereafter.
The meeting adjourned at 2:45 pm.
Secretary and Treasurer, SLUO Executive Committee