SLUO Executive Committee
February 2, 2001
Tricia Rankin, Charlie Young, Fran Spiller, Hartmut Sadrozinski, Phil Burrows,
Sridhara Dasu, Ben Brau, Amanda Weinstein, Neil Geddes, Tom Glanzman, Ray
Frey, Janis McKenna, Homer Neal, Tor Raubenheimer, Steve Rock (midday)
Phone: Tania McMahon (morning)
of the November 3, 2000 meeting were ratified.
from Chair: Tricia Rankin
SLUO consider sponsoring/organizing an REU
(Research Experience for Undergraduates) program
for NSF? REU programs typically run for 8 weeks during the summer. The
current SLAC summer student program is DOE-funded and includes lectures
as well as research projects for the students. The expansion of the summer
student program to include both the DOE summer program and an REU program
could help address and expand the need to encourage graduate students to
consider doing research in HEP.
was expressed in having more contact with the SLUO user community. Suggestions
include having a regular SLUO contribution to the SLAC "Interaction
Point" newsletter, continued frequent news bulletins emailed to SLUO
users, and frequent updating of news items on the SLUO web pages.
raised a concern as to whether we should have a closer relationship with
the SSRL Users' Organization. Both groups share many common concerns.
Committee: Charlie Young was selected as chair of this committee.
McMahon reported on the new office building. Construction will start soon,
and is expected to be complete in summer 2002. The new building will provide
office space for 150 users and will have several conference rooms.
SLAC Director put out an all hands email on Feb.1/01 announcing to the
entire SLAC user community that the on-site housing is proceeding. The
facility will have 110 rooms and some common meeting areas. It will be
located at the present site of the Training and Conference Center.
Meeting and Charter Changes Committee:
Dasu was selected as chair of this committee.
suggested SLUO Annual meeting date is Friday June 29, just after the June
24-28/01 BaBar collaboration meeting, and before the Snowmass 2001 meeting,
which begins on June 30, 2001.
timing would allow a good opportunity to bring in European speaker(s) who
would be going to the Snowmass meeting immediately afterward. Eisenstein
and Rosen have been suggested as possible representatives from NSF and
discussion and ideas on possible voting procedure changes for the SLUO
elections ensued. All but one of the current SLUO executive committee members
are BaBar physicists and it would be desirable for SLUO to have representatives
from all sectors of the SLAC user community.
noted that very few SLUO members actually vote in the SLUO elections (the
estimate is 10% of SLUO members vote in SLUO elections).
will chair the Snowmass Meeting committee
presented the status of the Snowmass
2001 meeting (June 30-July 21/01).
2001 will be an important planning meeting for North American particle
physicists. The Europeans are proceeding rapidly towards a government decision
on future accelerators, and the US community needs a plan for a facility
at the energy frontier. ICFA recommends a Linear Collider as the next facility.
The US community needs to be familiarized with the issues.
will consider holding a joint SLUO/FNAL user executive committee meeting
at Snowmass, and will also include any other lab user groups who will be
was suggested that perhaps SLUO could organize regular meetings to discuss
future of HEP, a set of pre-Snowmass meetings could be held perhaps by
inviting a few guest speakers to regular Orange Room lunch seminars or
SLAC colloquia. It is known that FNAL and Cornell are already holding such
will send a letter to SLAC users to bring Snowmass 2001 to their attention.
The community is reminded that there are a number of
and Postdoc Fellowships to encourage young scientists
to participate in Snowmass 2001
O'Neill reported that the Building 28 User Warehouse renovation will begin
at the end of February 2001. Presently the majority of Warehouse occupants
are affiliated with GLAST.
Adelman Stolar reported that renovations to the Orange Room will proceed.
Information about new facilities (AV equipment, microphones etc) will be
passed onto users, so they are aware of recent upgrades.
was surprised to hear that the SLUO office will be divided into two cubicles,
to be used by Fran and Judee Templeman, the Warehouse Administrator. In
the future, Fran and the SLUO committee would appreciate advance notice
of such changes to SLUO office area, and an opportunity to have input into
such proposed changes.
is working on the job description for the new SLUO administrative assistant
position. This position will be advertised and hopefully filled soon.
is on the committee to discuss new badges/dosimeters. A suggestion of a
rack to keep badges in one or more common areas onsite at SLAC would be
helpful. There have been problems when people arrive for shifts and have
lost or forgotten dosimeter badges. Also, the procedure for exchanging
dosimeters when due would be greatly simplified if badges were kept onsite
in a rack area - Fran would not have to personally remind all users to
bring her their badges when due, badges could simply be exchanged in the
rack without any user actions required.
with the Directorate
Loew, Jonathan Dorfan, Richard Mount, Steve Williams, Sonja Cronin and
PA Moore joined the committee for lunch.
Steve Williams reported on space issues and renovations. He agreed to schedule
a meeting with the SLUO Facilities committee members to discuss the renovations
to the Warehouse, the new office building and changes to the SLUO office
reported that the schedule for the release of new federal budget is not
yet known. It could be released as late as April.
Trip: In May 2000, SLAC supported 8 participants for the annual DNP/DPF
congressional reception in Washington DC. FNAL sent approximately 20 physicists
to this event last year. Jonathan indicated that SLAC can support the 2001
Washington travel at a level similar to last year's support.
Housing: Jonathan reported that the new on-site accommodation will
open rooms in July 2002. In order to keep the price down, we will need
to keep a high level of occupancy (the aim is for 85% occupancy, averaged
over the full year). Phase-1 will have 110 rooms. A Phase-2 facility with
another 55 rooms is a possible future extension.
would like to continue to be involved, i.e consulted in setting priority
and occupancy guidelines. This facility is not meant to be for long stays;
maximum stays are foreseen at about a month, so this accommodation is not
intended for 4-month summer visitors. Transportation to and from campus
and new hours for the SLAC cafeteria will be considered.
Mount said the plans to get rid of all old tape drives is underway. There
is no accurate time estimate, but the removal will likely to be completed
by summer 2001.
Foster, Chair of SSRL
Users Organization gave an overview of SSRL and its
users' organization. We share many common interests with SSRL:
has also been involved in development/consultations for on-site housing
is interested in increasing contact with its user community
copy of Paul's slides will be left with SLUO Office.
and Communications committee: Homer will chair this committee
encouraged SLUO to submit a regular column to "Interaction Point".
encouraged possibility of a REU program at SLAC be discussed with Helen
will represent SLUO at a Feb.10 meeting with FNAL users via telephone.
next meeting of the SLUO Executive Committee will be held Friday, May18,
submitted by Janis McKenna.