SubCouncils Charter

The SubCouncils are an official body of the SLAC Executive Council and ensure broad communications between Operations and all ALDs along with their directorates. The SLAC SubCouncils serve as advisory committees to the Operations Divisions/Departments by providing critical user input regarding current and future SLAC Operations infrastructure, services and policies. SubCouncils are a critical component of the SLAC planning and self assessment process.

SubCouncils will exist for Office of the CFO, IT, ES&H, Facilities, Human Resources, Scientific Computing, Procurement, and Communications.

SubCouncil Membership Listing

Members of the SubCouncils are appointed by each ALD as a formal representative of that Directorate. Ongoing familiarity with Operations-related requirements of their Directorate is a required core competency. Attendance at meetings by the member or designee should be considered as mandatory. Members are empowered and expected to develop recommendations with their fellow committee members, consulting with their directorate as necessary. While members will understand and fully represent their own organization’s issues, they will also be expected to balance these issues, as appropriate, as champions for “One Lab.”

SubCouncil Chairs will be appointed by the Executive Council to help ensure represented leadership from across the SLAC Directorates.

Staff support will be provided by the cognizant Operations Line Manager for meetings, including scheduling and tracking of action items.

It is expected that the SubCouncil Chair and the cognizant Operations Line Manager will interact with each other to ensure agenda setting. Subcouncils are expected to meet as needed, but at least quarterly.

The SubCouncils will:

• Provide input on the level of satisfaction of existing Operations offerings
• Serve as the principal communications conduit for user-driven requirements or ideas for current and future services
• Interact with the Operations Division/Department regarding opportunities afforded by proposed initiatives, sourcing methodology, and developing technologies
• Provide input on the Operations area of the SLAC Agenda, associated business plans and progress
• Provide formal input into the Laboratory overhead priority setting process in the context of the Laboratory direct and indirect budget
• Create standing Sub-committees or specific Task Forces as needed under the auspices of the SubCouncil Chair

The model of the SubCouncil / Operations interaction is one of partnership -- with clearly articulated input or formal advice from the SubCouncil to the cognizant Operations Line Manager with decision making authority and associated accountability.

The collection of SubCouncil Chairs will participate in periodic meetings with the entire Executive Council or the COO to facilitate high level user input on current and future Operations offerings. This will ensure the SLAC Executive Council is provided with periodic and timely information regarding infrastructure and services, opportunities, risks and plans regarding improved or new services.

updated 8/21/2009