LOCAL TRAVEL INFORMATION
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Information for SLAC travellers can be found at the SLAC Travel page. All travellers must follow SLAC policies, including using a US air carrier, in order to be reimbursed.
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Information for Stanford travellers can be found here.
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Please note that special rules regarding rental cars and insurance apply. These can be found on the SLAC travel page and the Stanford travel page.
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National per diem rates can be found here. Please click on the city to which you are travelling. Please note that per diem rates are divided based upon the amount of a day you spend in an are (not your travel time). Amounts over per diem rates are not reimbursable.
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International per diem rates can be found here.
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International visitors and those holding visas must submit their I-94 and main passport page (copies) for reimbursement. International visitors to Stanford must also complete the L-96 form. International visitors to SLAC must complete the SLAC visitor information form.
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All local travellers from SLAC must complete a domestic (30 days in advance) or international travel authorisation form.
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All local travellers from SLAC must also complete a travel expense report.
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Speakers visiting SLAC should take note of allowable expenses. A Guest Lecturer form will also have to be completed.
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Conference fees for local SLAC travellers are paid by Erin Smith, MS 11, in Staff Training. A Staff Training request form and a SLAC Registration Payment Form must be completed 30 days in advance.
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Please address any questions to jlf24@slac.stanford.edu.
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Relocation Guidelines can be found here. Do not purchase additional car insurance on rental cars.
EASY DIRECTIONS FOR Stanford Travellers
1. Complete the KIPAC Travel Form.
2. Make your bookings, either on the SLAC Travel AMX if eligible (flights only), or on your own card. Remember, US carriers ONLY! If the AmX is used, travel must be made via Palo Alto Village Travel or Navigant.
3. Remember to save all receipts and boarding passes (except for meals, which are paid on flat per diem.) Please make copies of all receipts and boarding passes when you return. Sign a green travel envelope. Place all materials in a plastic travel folder.
4. For conferences, remember to save the list of speakers & talks or to print one from the web and include in documentation.
5. Collect all documentation and submit to Jennifer Formichelli.