LOCAL TRAVEL INFORMATION
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Information for SLAC travellers can be found at the SLAC Travel page. All travellers must follow SLAC policies, including using a US air carrier, in order to be reimbursed.
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Information for Stanford travellers can be found here.
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Please note that special rules regarding rental cars and insurance apply. These can be found on the SLAC travel page and the Stanford travel page.
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National per diem rates can be found here. Please click on the city to which you are travelling. Please note that per diem rates are divided based upon the amount of a day you spend in an area (not your travel time). Amounts over per diem rates are not reimbursable.
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International per diem rates can be found here.
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International visitors and those holding visas must submit their I-94 and main passport page (copies) for reimbursement. International visitors to Stanford must also complete the LA-6 form. International visitors to SLAC must complete the SLAC Visitor Information form.
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All local travellers from SLAC must complete a domestic (30 days in advance) or international travel authorisation form.
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All local travellers from SLAC must also complete a travel expense report.
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Speakers visiting SLAC should take note of allowable expenses. A Guest Lecturer form will also have to be completed.
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Conference fees for local SLAC travellers are paid by Erin Smith, MS 11, in Staff Training. A New SLAC Training System site is now in place. Forms must be completed 30 days in advance.
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Please address any questions to martha@slac.stanford.edu.
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Relocation Guidelines can be found here. Do not purchase additional car insurance on rental cars.
EASY DIRECTIONS FOR SLAC Travellers
1. Complete Domestic or Foreign Travel Authorisation either 30 (domestic) or 45 (foreign) days in advance. Roger Blandford & Harvey Lynch must sign this. **You must complete the Foreign Travel Authorisation regardless of how your foreign travel is being funded.**
2. Complete the KIPAC Travel Form.
3. Make your bookings. Remember, US carriers ONLY!
4. Remember to save all receipts and boarding passes (except for meals, which are paid on flat per diem.) Please make copies of all receipts and boarding passes when you return.
5. Please complete a travel expense report, either domestic or foreign, describing all expenses which are reimbursable. Please print 2 copies.
6. Send the Report together with receipts to Travel, MS 16. Please give a copy of the report and all receipts to Martha Siegel.
7. For reimbursement for conference fees, complete the forms in the new Training System. Roger Blandford must approve the request. Make a copy of both forms together with your conference receipt and the details of the meeting. Send originals to Erin Smith, MS 11. Give a copy to Martha Siegel.