Stephanie Weitzenkamp, Head of the Information Management
Services (IMS) within the Computing Division, is pleased to announce
Controlled Document Management System (CDMS v1.0) is live,
exceeding the objectives of the
CDMSv1.0 Project Charter.
What Does This Mean?
Functional Parity with CDMS2007
The CDMS team worked diligently over the holiday shut down
configuring your Customer Views so when you return to the office,
the organization and presentation of your controlled documents are
very similar, if not identical, to CDMS2007.
CDMS on SP2010
The CDMS v1.0
architecture, designed by the Computing Development, SharePoint
Admin, and IMS Teams, uses out-of-the box functionality without
compromising the integrity of the documents or the metadata therein.
With this more extensible platform, we can continue to operate the
Accelerator—the Lab—safely, while building the foundation for future
growth for Document Management at the Lab.
Another benefit of this upgrade is improved Search, allowing you to find the right
document at the right time. With this new architecture, you will be
able to find Published Controlled Documents more easily—and much
faster. The IMS team will be meeting with you over the next month to
gather more detailed Search requirements, and work with the
SharePoint Admin team to configure the Search engine to hone search
automates useful workflows, such as the Collect Feedback and
Approval workflows, as well as email and online notification of
pending approval and review tasks. The workflow tools included
with Microsoft SharePoint 2010 streamline these formerly manual work
processes, helping IMS and the Lab work more efficiently.
So now you may be
wondering “What is Next?” We will work with you to ensure you can
continue, and even optimize, how you work with Controlled Documents.
We will be starting a Controlled Document Management Governance
Board. This governance board will look at existing processes and
identify where optimizations and standardizations can be
implemented. The IMS team will start meeting with customers to
gather requirements for functional and presentational improvements
to the CDMS!
Customer Demos and Training
Information Management Services (IMS) is hosting an Open House
offering drop-in help on January 7, from 2:00PM to 5:00 PM (Building
50, Conf. Rms A and B). If you need immediate assistance, please
call ext. 2317 and your request will be directed to the appropriate
IMS has also reserved times for additional CDMS demos. If you
would like to sign up for a demo of CDMSV1.0, contact
Job Aids are available on the
CDM Program Site to assist users with
various tasks. We will continue to add new aids over time.