A host of a foreign national at SLAC has a significant role in meeting our requirements under DOE Order 142.3A (Unclassified Foreign Visits and Assignments).  

• The host is responsible for ensuring the visit is review and approved in accordance with the SLAC Implementation Plan.

• Accordingly, the host should contact the International Services Coordinator as soon as possible when considering sponsoring a foreign national.

• Host must ensure the visit is entered into the DOE FACTS system prior to arrival when appropriate.  New!

Who Can Be a Host?

•  A host must be a SLAC employee.

• A Non-Sensitive Country or Sensitive Country foreign national can host a Sensitive Country foreign national.

• Hosts of T-4 foreign nationals must be U.S. citizens.

• T-4 foreign nationals cannot serve as hosts.

Host Checklist

•  Assist your prospective hire or guest in completing all required information in a timely manner, especially individuals from T-4 countries.  Review the Notification and Processing Requirements for T-4 and Sensitive countries for more information.

•  Ensure that foreign national visitors whose approval is contingent upon restriction to General Access Areas (GAAs) confines their activity to that area.  (See SLAC Site Map)  New!

• Inform your employees or guests that they should notify you immediately of any changes in their immigration or citizenship status, if they encounter any legal problems, or change work location. You must then report these to the International Services Coordinator.

• Report any changes in host assignments to the International Services Coordinator.

• Report any suspicious behavior or other inappropriate attempts to gather unauthorized information to DOE's Counterintelligence Officer.

• Ensure all Laboratory site access items (badge, parking permit, keys, etc.) are returned to you upon the conclusion of the visit or assignment.  Contact SLAC Site Security at Ext. 2551 when you have collected these items and they will arrange for pick-up.

Host Training Requirements

As a SLAC host, you are obliged to read the Unclassified Foreign Visits and Assignments (UFVA) web site prior to sponsoring.  You must send an e-mail to the International Service Office at iso@slac.stanford.edu acknowledging that you have read, understood, and agree to comply with the contents of the UFVA web site.

Additionally, you are expected to attend the annual "Safety and Security Briefing" (typically held in the fall) which is a security briefing for the entire SLAC population.  The DOE Counterintelligence Officer speaks at that briefing and discusses up-to-date Counterintelligence issues as they relate to SLAC's research mission and international collaboration.