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ES & H Mission

ESH Web  Manual 
Training - Procedures for Trainers
Developing a new course
Preparing your PowerPoint presentation and class materials
Modifying an existing course

Developing a new course:

The process for developing a new ESH course is as follows:

  • Requestor completes the Course Needs Analysis Form and sends it to ES&H Training
  • ES&H Training will send set up a meeting to review the form and establish a course development plan.
  • Once the course and plan are approved, ES&H Training will generate a course number and a new folder for the course materials will be created on the V drive here V:\ESH\ESH_Training\ESH course materials\course XXX. The XXX is your course number.
  • ES&H Training will place a course catalog page template in that folder and complete relevant information supplied in the Course Needs Analysis Form.
  • Requestor completes the course materials (lesson plan, slide set, test, handouts, course catalog template, etc.) per the course development plan then notifies ES&H Training.   Note: ES&H Training will collaborate with the requestor on these per the course development plan.
  • ES&H Training will review and let the requestor know if additional information or clarification of existing information is needed before the catalog page and other materials are finalized.
  • Requestor coordinates with ES&H Training to provide a pilot of the course if the course is a classroom based training.
    • If the training is web based, the requestor will work with ESH Training to identify appropriate beta testers of the course.
  • Requestor incorporates feedback received from the pilot offering.
  • Requestor prepares a communication announcing the new or modified course. (Note: Ensure the ES&H manual chapter(s) where this training is mentioned is updated as necessary.)
  • The requestor works with ESH Training to disseminate an appropriate communication about the new training to their core audience.
  • ES&H Training activates the course in the database and the ESH course catalog.
    • If it is a classroom course, sessions are scheduled and registration for classes will be initiated.

Preparing your PowerPoint presentation and class materials:

An electronic copy of the latest version of your class materials should be stored in the ESH Training folder on the V drive here - V:\ESH\ESH_Training\ESH course materials\course XXX. The XXX is your course number. Every active ESH Training course has its own folder.
Course materials that should be stored in this folder are:

  • PowerPoint presentations
  • Photos
  • Exam and handouts
  • Lesson plans
  • Other graphics and visual aids associated with the lesson

PowerPoint presentation Template - You should use the ESH Training PowerPoint template for all your training presentations. There are two versions of this template.

  • If you are building your presentation from scratch, you may use the PowerPoint starter presentation here. This PowerPoint presentation is pre populated with the Emergency Information and Final slides which should be shown at all ESH classroom trainings. Simply add your slides in between the pre-existing first and last slides.
  • If you are converting an existing PowerPoint to the ESH template you can download a copy of the template here (chose save when the dialogue box opens and save it to your desktop) or you can find it on the V drive at V:\ESH\ESH_Training\ES&H PowerPoint Template. You will then need to apply this template as a style in your PowerPoint presentation.
    • Once you have applied the ESH template you will need to add the following slides to your presentation.
    • Emergency Information slide - In addition to the PowerPoint template, we are providing a slide on Emergency information that should be presented at the beginning of your class. This slide goes in the beginning of your presentation.
    • Final Slide - We also have a slide which goes at the end of your presentation which addresses completing the class evaluation.
    • The above slides can be downloaded here (chose save when the dialogue box opens and save it to your desktop) or they can also be accessed on the V drive at V:\ESH\ESH_Training\ES&H PowerPoint Template.

If you have any questions about how to incorporate the ESH Training PowerPoint templates in your presentation or how to convert your current presentation to this template, please contact ESH Training.

Modifying an existing course:

If the revision is minor:

  • For classroom based training - If the revision involves some content changes only and does not involve major changes to who must attend or the length of time of the training, the instructor may make the changes to the affected course materials without formally engaging the ESH Training team. Please simply notify ESH Training that changes were made. Determine if a communication on the changes and update of the course catalog page are warranted.  The revised course materials should be placed in the “Current Course Materials” folder within the course folder on the V drive.  The original materials should be placed in the “Archive” folder within the course folder on the V drive.
  • For web based training - If small content changes to a web based training are required, please provide a mark up to ESH Training of the slide/s to be changed. ESH Training will contact you with any questions and notify you when the changes have been made so you may review them.

If the revision is major:

  • If the revision is more involved, includes major program changes or if a greater level of assistance is needed from ES&H Training, the requestor sets up a meeting with ES&H Training to discuss the modification and ES&H Training works with the requestor to develop a training modification plan. The requestor will be emailed the plan once it is entered into the ESH Training Queue tool.
  • Once the plan is approved, the requestor and ES&H Training make the modifications as planned and agree the necessary materials set are complete.
  • If deemed appropriate, the requestor coordinates with ES&H Training to provide a pilot (or set up a beta test if the course is web based) of the course and the requestor works with ES&H Training to incorporate received feedback.
  • The requestor marks up any changes to the training on the course catalog template provided by ES&H Training. Leave “Track Changes” on so we can see what has been modified and notify ES&H Training when done.
  • ES&H Training will publish the revised course catalog page.
  • If deemed appropriate, the requestor prepares a communication announcing the modifications to the course. (Note: Ensure the ES&H manual chapter(s) where this training is mentioned is updated as necessary.)
  • The requestor works with ESH Training to disseminate an appropriate communication about the training changes to their core audience..


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