Chapter 24 Table of Contents. View the entire chapter in a PDF format. Please use the pdf for printing.

Requirements:
Procedures and Specific Requirements (5.2)

The following describes detailed training procedures and requirements. Links to implementing documents for most of these requirements can be found in Section 6, “Exhibits” (Forms & Tools).

Establishing Training Requirements

Training requirements are established in the WSS and by SLAC policy and are approved and periodically reviewed by the ES&H division associate director through a formal review process

Program managers identify training needs and submit a new training proposal form to the ES&H Training Subcommittee of the OSC for review and recommendation. Recommendations for training are then submitted to the ES&H division associate director for approval. Training courses are then developed by the appropriate program manager and a learning plan is submitted to the ES&H Training Team. Once the course is ready to present, it is added to the ES&H Training Course Catalog.

Assessing Training Requirements for Individuals

A hazard-specific training needs assessment will be performed by managers and supervisors and SLAC contacts to identify ES&H training requirements for each individual under their supervision. This training needs assessment will be performed initially upon employment (or for non-employees before beginning work at SLAC), whenever new hazards are identified in the work area, and at least annually.

Managers and supervisors are responsible for ensuring personnel have received required training commensurate with the hazards to which they are or may be exposed. SLAC contacts are responsible for ensuring personnel under their supervision have been trained in any SLAC-specific hazard.

Hazard Identification

SLAC Employees

Manager and supervisors must identify and document the hazards to which an employee will be exposed by completing a job hazard analysis and mitigation (JHAM) process for the employee and referring to the area hazard analysis (AHA) documentation for the area(s) in which the employee will be working.

Non-employees

In general, SLAC contacts will go through a hazard analysis and mitigation process.

For users and similar non-employees, SLAC contacts will follow the JHAM process.

For contracted parties, a pre-work hazard analysis (PWHA), site-specific safety plan (SSSP), or job safety analysis (JSA) will by used, as determined by the UTR, contract administrator, or project manager. (See Chapter 42, "Subcontractor Construction Safety", and Chapter 49, "Service Subcontractor Safety".)

Assigning Hazard-specific Training Requirements

Managers and supervisors, and SLAC contacts in the case of non-employees, will assign individual hazard-specific training requirements by

1. Comparing the results of the hazard identification process with requirements listed in the relevant chapters of this manual and the ES&H Training Course Catalog.

2. Documenting the required training to be completed

Course Registration and Completion

All personnel register for courses on line via the SLAC Training Registration System. Group registrations are facilitated through the ES&H training database manager.

Course completions are documented either electronically for certain computer-based training or by reports filled out by computer training administrator and class rosters sent to ES&H Training. The ESH training database manager enters all paper-based training records into the ES&H Training Database.

Courses must be completed in their entirety by personnel in order to fulfill training requirements and receive credit. In the event an individual fails to pass the course exam, when applicable, the process of validation for course credit will be at the discretion of the program manager.

No-shows

Personnel who register for a course and do not attend are termed no-shows. Home department accounts will be charged the per-student cost for all personnel failing to attend vendor-provided ES&H courses for which they have enrolled. No-shows will be tracked in the ES&H Training Database.

Alternatives

Challenge Exams

Under certain circumstances, it may be possible to take a written and/or practical examination in lieu of course attendance and receive course credit by passing the examination. Several courses can be challenged by either completing a paper challenge exam or by answering the exam questions in the computer-based training version of the associated course. Other challenge exams may be made available at the discretion of the associated training program manager upon request.

Training Transfers

When authorized by the ES&H program manager responsible for that course, a waiver may be granted to a person who is normally required to complete a training course. Personnel may receive credit for training they have received at other institutions. Safety program managers may grant credit after review of the course content. Additional SLAC-specific information may be provided to ensure course equivalences.

Variances

For variances to SLAC ES&H training requirements see Chapter 1, "General Policy and Responsibilities".

Providing Training

Format

ES&H courses are provided in instructor-led, computer-based, or web-based formats.

Funding

In general, ES&H courses are funded by the ES&H training program. Funding of off-site training that is not facilitated by the relevant ES&H program manager is the responsibility of the department scheduling the training. Special training requests and funding arrangements will be facilitated by the relevant ES&H program manager.

Scheduling

ES&H program managers will schedule training classes as necessary to meet the training needs of SLAC personnel. The class schedule is available on line through the SLAC Training Registration System.

Waitlists

When there are 10 or more people waitlisted for ES&H training, or one or more people waiting for a course that has not been offered in the last three months, the relevant ES&H program manager will schedule the waitlisted course. Personnel on the waitlist will be notified via e-mail that the course has been scheduled and their names will be removed from the waitlist.

Developing New Courses

All new courses need to be submitted for evaluation to the ES&H Training Subcommittee. A course proposal form must be submitted for all new training programs. This is to ensure the training fits the needs of SLAC and will conform to ES&H training administrative requirements. (See ES&H Course Proposal [word]).

Program Validation

Instructors will be selected and evaluated as described in Training: Instructor Certification Procedure [pdf], and Training: Instructor Evaluation Guidelines [pdf].

continue to Training (5.3)