Chapter 24 Table of Contents. View the entire chapter in a PDF format. Please use the pdf for printing.

Requirements:
General (5.1)

SLAC will establish and implement ES&H training requirements in accordance with applicable regulations and SLAC policy (see Section 3, “Standards”). All personnel at SLAC will meet the requirements associated with their position, tasks, and locations, and the ES&H training program will develop, provide, and track this training as required using formal processes.

Site Access Training Requirements

Training requirements for site access are established in the WSS and by SLAC policy. Access to SLAC industrial areas, any RCA, controlled areas, and the Accelerator Area (see Section 4, “Definitions”) is limited to personnel who have completed ES&H training required for access to these areas, or personnel escorted by someone who has competed the required training. (See the Site Access and Identification Badge Policy and Procedures [pdf] and Chapter 9, "Radiological Safety".)

Establishing Training Requirements

Requirements for ES&H training will be established using a formal process and recorded in each hazard-specific chapter of this manual. Training requirements will be reviewed annually along with each manual chapter and its associated standards. (See "About This Manual" and Chapter 1, "General Policy and Responsibilities".)

Training for ES&H Program Managers

SLAC recognizes and supports professional certification activities such as participation in professional meetings, conferences, professional development workshops. This is supported through, among other things, the staff training assistance program (STAP) and staff tuition reimbursement program (STRP), which are educational reimbursement benefits afforded to employees, and SLAC-supported expenses approved by supervisors for participation in travel to and from professional events at which continuing education credits necessary for support of professional licenses and certifications can be acquired.

Assessing Training Requirements for Individuals

The training required of any individual at SLAC will be assessed as described in this chapter, using a process that first identifies general and specific hazards, then relates these to ES&H courses, and finally tracks the individual's completion of these courses.

Other Training

Personnel at SLAC often are required to take training other than that offered by ES&H. See Training at SLAC  [pdf] for an illustration of different types of training by type of individual.

Satisfying Training Requirements for Individuals

SLAC employees will complete all training requirements as soon as reasonably possible after beginning work at SLAC.

Restricted Periods

SLAC has implemented a policy of allowing 90 days for personnel to complete new training assignments. This policy is called training restricted periods. During this restricted period, although the worker may have 90 days to complete the training, the work during this period may be restricted. The level of work restriction varies depending on regulations or SLAC policy governing the hazards mitigated by the training. For example, a worker may not under any circumstances work with radioactive material without the proper training but will be allowed to work at a computer until receiving the appropriate ergonomics training.

There are three levels of restricted period:

1. Access restricted. Access to certain areas is restricted unless training has been completed. Training is required for unescorted access to these controlled areas; no work can be performed or access granted until required training is complete.
2. Work restricted. Due to the level of the hazard, the worker cannot undertake the related activity until he/she has completed the training. Examples include hoisting and rigging operations (requires Basic Crane and Rigging course), excavation (requires Excavation Safety course), and entry into permit-required confined spaces (requires Permit Required Confined Space course).
3. 90 Days. When a new training is assigned in the STA, workers have a period of 90 days to complete their training before it is considered overdue. This 90 day period applies to new training assignments only. It does not apply to refresher training. Workers will receive a notice at 60, 30 and 15 days before required refresher training comes due. Refresher training will be considered overdue once the due date passes.

Refer to Site Access and Identification Badges Policy and Procedures [pdf] and the Restricted Period Training Matrix for details.

Contracted parties will satisfy all training requirements before beginning work at SLAC.

Providing Training

Courses will be developed and offered following the provisions of this chapter. Unless otherwise specified, training will be offered free of charge. Courses may be offered in person or on line, on or off site, as resources and circumstances allow. Courses will be offered on a schedule, which will be adjusted depending on demand (see Section 5.2.3.1, “Course Registration and Completion”).

All ES&H courses are available to all personnel, subject to approval by their managers and supervisors, or SLAC contacts in the case of contracted parties and users.

Note: Contracted parties are required to provide their employees with non-SLAC-specific trade-related safety training.

Recordkeeping

Training records will be maintained for all personnel in accordance with SLAC policy. The recordkeeping requirements associated with specific programs are included in the relevant chapters of this manual. The ES&H Training Database will serve as the primary record-keeping system for recording and managing ES&H training information. Records will be available on line to personnel, their managers and supervisors and upon request to external reviewers.

Note: Errors in training records should be reported to the ES&H Training Team through the ES&H Training Customer Service System. All error reports are researched and tracked to completion.

Reporting

Reports from the ES&H Training Database will be available on line to employees, supervisors and managers. The following training reports are available:

• ES&H Training Registration. This report shows personnel who are currently registered for ES&H courses
• ES&H Training Due Dates. This report shows due dates for the completion of required courses
• SLAC Training Assessments. This report shows individual training requirement information
• ES&H Training History. This report shows ES&H courses completed
• STA Completion Status. This report shows the completion status required training for personnel

In addition, the ES&H Training Online Supervisors Report is available on the ES&H Training web site summarizing the required ES&H training status of each employee.

Program Validation

ES&H Training Program

The ES&H training program will be validated by the ES&H training program manager through self-assessment, peer review, and external audits. The ES&H Training Customer Service System and ES&H Training Survey will be used to track problems, issues, errors, and suggestions for improvement to the ES&H training program.

ES&H Courses

Course validation will be accomplished through both initial and on-going review of quality, content, and relevance by committee and peer review. New ES&H courses will undergo review by the ES&H Training Subcommittee of the Operating Safety Committee. Major modifications, consolidation, and deletion of existing courses will follow this review process as well. Citizen committees will periodically review existing courses for which they have oversight. Course participants will review courses (using the Course Evaluation Form [word]).

Instructors

Instructor validation will be accomplished by evaluating instructors against established education and experience-based qualifications and through peer review. (See Training: Instructor Certification Procedure [pdf])

continue to Requirements, Roles & Responsibilities (5.1.8)