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Definitions (Section 4)
 

Accelerator Area. The area containing the main accelerator and SSRL housings and associated equipment (see Site Access and Identification Badges Policy and Procedures [pdf]). The Accelerator Area is surrounded by a control fence. This area is considered an industrial area (see industrial area).

Area hazard analysis (AHA). A process for analyzing hazards, focused on the hazards an individual faces in his/her work area as opposed to hazards of individual work activities (see job hazard analysis and mitigation, below)

Casual visitor. Individual coming to the SLAC campus for a period of no more than 30 days per visit, whose visit does not involve unescorted entry to industrial/accelerator or other areas where unique SLAC hazards warrant limited access, and whose visit is for the following types of purposes: attending public lectures, public tours, or other activities open to the public; attending workshops, conferences, and collaboration meetings; use of the Linear Cafe (SLAC cafeteria); use of the Stanford Guesthouse; and meetings with SLAC personnel.

Code of safe practices. 29CFR1926.21(b)(2) requires employers to instruct each employee in the recognition and avoidance of unsafe conditions and the regulations applicable to his work environment to control or eliminate any hazards or other exposure to illness or injury. Codes of safe practice are often used to meet this requirement for construction activities.
- Title 29, Code of Federal Regulations, “Labor”, Part 1926, “Safety and Health Regulations for Construction”, Subpart C, “General Safety and Health Provisions”, Section 21, “Safety Training and Education” (29 CFR 1926.21)

Contract administrator. The SLAC Purchasing Department representative for business matters. This person ensures subcontractor compliance with the administrative, business, and contractual requirements of the subcontract.

Confined space. A space that is large enough and so configured that an employee can enter bodily, has limited or restricted means for entry or exit (for example, tanks, vessels, vaults, pits), and is not designed for continuous occupancy

Facilities Department. One of the lead SLAC organizations for managing and executing construction projects

Construction. Any combination of engineering, purchasing, erection, installation, assembly, demolition, or fabrication used to create a new facility, or to alter, add to, rehabilitate, dismantle, or remove an existing facility. It also includes any construction and excavation activities conducted as part of environmental remediation efforts.

Construction subcontractor. An individual or firm hired by SLAC to execute a construction project. Includes any lower tiers of contractors hired by a construction subcontractor (sub-subcontractors) to assist with the execution of a specific construction contract.

Contracted personnel. Non-employees who are provided by a third party to perform work at SLAC

ES&H Building Inspection Office. The group within the ES&H Division responsible for oversight of building code compliance by conducting plan and specification reviews and on-site inspections

ES&H Construction Safety Office. The group within ES&H Division primarily responsible for construction safety oversight

Heat illness. A serious medical condition resulting from the body's inability to cope with a particular heat load and including heat cramps, heat exhaustion, heat syncope, and heat stroke

Imminent hazard. Any activity or situation that is likely to result in serious injury, death, or significant environmental or property damage (see Chapter 2, "Work Authorization")

Incident. An unintended and undesired event that resulted in (or had the potential to result in) any number of conditions, such as injury or illness, environmental impact, property damage

Industrial area. An area where some level of hazard may exist, such as moving machinery, noise, high voltage, hazardous materials/waste (see Site Access and Identification Badges Policy and Procedures [pdf])

Injury and illness prevention plan (IIPP). A general safety document governing a subcontractor's approach to safety and work practices for the trades the subcontractor employees will be using (a model IIPP is available on the Cal/OSHA web site)

Job hazard analysis and mitigation (JHAM). A process used for analyzing hazards an employee faces and identifying measures to mitigate those hazards. Task hazards, controls, and required training are documented. Routine tasks are covered in a routine JHAM; a task that is new or performed so infrequently it would not qualify as routine is covered by a non-routine JHAM, completed with the employee's supervisor before the task begins. JHAMs are used by SLAC employees and managers only. (See ES&H Manual, Chapter 2, "Work Authorization".)

Job safety analysis (JSA). The process of planning, detailing, and communicating the safety controls for specific activities to be performed by the subcontractor

Line management. Officially designated managers and supervisors who have been entrusted with traditional authorities to make hiring decisions, manage employee performance, and provide a safe and environmentally sound workplace. Scientific programs are often built on people matrixed to a team. This creates shared responsibility for individuals by the supervisor of record and the matrixed supervisor that must be addressed through consultation between the two supervisors. Line management also includes other persons such as area and facility managers, responsible for administration of the line functions in both science and operations programs. Line management may designate another qualified person to perform specific duties, but remains responsible for that person's conduct.

Project manager. SLAC's representative with overall responsibility for a project. This person ensures the project is in compliance with all requirements and meets its goals, including performance, schedule, budget, and safety.

Primary subcontractor. The subcontractor named in the contract to SLAC

Person, authorized. A person at SLAC who has completed the required training and is authorized to perform the work. (For the purposes of the chapter, authorized person can also refer to persons authorized by the UTR or PM to access the construction site.)

Person, competent. The federal Occupational Safety and Health Administration (OSHA) defines a competent person as "one who is capable of identifying existing and predictable hazards in the surroundings, or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them"

Person, designated. An individual selected or assigned as being qualified to perform specific duties

Person, qualified. A person who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated an ability and competence to solve or resolve problems relating to the subject matter and work. (For the purposes of the chapter, qualified persons include relevant ES&H program managers, for example, the electrical safety officer, fire marshal, and building inspector.)

Radiologically controlled area (RCA). An area where an annual occupational exposure may be greater than 100 mrem. RCAs may also contain radioactive material. RCAs are located throughout SLAC, both inside and outside accelerator areas. (See ES&H Manual, Chapter 9, "Radiological Safety".)

Safety Overview Committee (SOC). The SOC coordinates environment, safety, and health reviews by citizen committees or safety officers (SOs) of designs and plans for major new activities including experiments, projects or operations, test beams, facility construction and facility modifications. The SOC reviews the submitted information and determines which other committees must review and approve the project. (See ES&H Manual, Chapter 31, "Institutional ES&H Committees".)

Serious incident. An unintended and undesired event that resulted in (or had the potential to result in) any number of conditions, such as a life-threatening injury or illness, broken or severed bone, severe bleeding, loss of consciousness, electric shock, overexposure to radiation, fall greater than four feet, explosion, hazardous material spill, property damage.

Site-specific safety plan. A project/work site specific written plan addressing anticipated/potential hazards that will be encountered while performing the contracted work. The plan is to identify the procedures and methods for controlling the project-specific safety and environmental hazards. It will include emergency contact information, emergency response, required permits, personal protective equipment (PPE) requirements and so on for the entire scope of the project.

Stop activity order. An order to stop specific activities in the immediate area where an imminent hazard has been identified (see imminent hazard)

Stop work order. An order to stop all work on a subcontract

Subcontractor. Individual or firm that has responsibility for execution of subcontracted work related to a project. Subcontractors are responsible for compliance with all safety, health, and environmental codes, standards, and regulations.

Sub-tier subcontractor. A subcontractor hired and under contract to the prime subcontractor

Subject matter expert (SME). Staff possessing special expertise in an ES&H program, for example, industrial hygiene, confined space entry, or lead abatement. Some SMEs may be outside the ES&H Division, for example, hoisting and rigging SMEs reside within the Facilities Department.

University technical representative (UTR). SLAC representative, designated in writing, responsible for overseeing the execution of the subcontracted work, including safety and health management of subcontractor activities. The role of the university technical representative (UTR) is to act as the project manager's (PM) "eyes and ears" in the field to ensure, by physical oversight, that the technical, safety, and environmental requirements specified in the contract are met by the subcontractor.

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