Requirements:
Roles and Responsibilities (5.1.10)

Roles and responsibilities for project managers, UTRs, and subcontractors are listed in the SLAC University Technical Representative Requirements and Procedures for Construction. [pdf] Additional responsibilities specific to this chapter are provided below.

Service Subcontractor Safety Program Manager

When requested by the SLAC point of contact, the service subcontractor safety program manager acts as a resource by

Reviewing work plan safety documents (such as the pre-work hazard analysis or site-specific safety plan)
Researching and interpreting regulatory and SLAC safety requirements

Project Manager

Additional responsibilities of the project manager include

Determining what level of UTR or FTSR qualifications and support are needed, based on disciplines and risk category involved in the project or service
Requesting assistance from the service subcontractor safety program manager or other subject matter expert in ES&H when the project or service involves areas outside the project manager's area of expertise, or when an impartial interpretation of SLAC policy or regulatory requirement is needed
Assigning a UTR or FTSR as needed
Requesting a job safety analysis (JSA) from the service subcontractor if required by this chapter
With the UTR (if applicable), reviewing the subcontractor's pre-work hazard analysis, site-specific safety plan (if required based on the assigned risk categorization), and job safety analysis for thoroughness and quality
Working with the subcontractor to improve the plans if needed, and signing off on the paperwork if acceptable and complete
Obtaining safety permits as needed (such as hot work, confined space)
Obtaining authorization from relevant division, facility and building managers
Obtaining, in writing, the subcontractor's appointment of competent persons where such an appointment is required
Completing the Service Subcontractor Safety: ES&H Compliance Checklist [pdf] [doc] and obtaining the notice to proceed from the buyer/contract administrator before allowing work to begin
Maintaining copies of completed PWHAs, JSAs, and SSSPs as applicable for a minimum of one year after completion of work
Leading incident investigations (see Incident Investigation: Subcontractor Incident Reporting Procedure [pdf] and Chapter 28, "Incident Investigation")
Initiating stop activity action in accordance with Section 5.1.6, “Stopping Unsafe Activities”

University Technical Representative

Additional responsibilities of the UTR include (as applicable)

With the project manager, requesting a job safety analysis (JSA) from the service subcontractor if required by this chapter
With the project manager, reviewing the subcontractor's pre-work hazard analysis, site-specific safety plan (if required based on the assigned risk categorization), and job safety analysis for thoroughness and quality
Requesting assistance from the service subcontractor safety program manager or other subject matter expert in ES&H when the project or service involves areas outside the UTR's area of expertise, or when an impartial interpretation of SLAC policy or regulatory requirement is needed
When needed, assisting subcontractors in the development of JSAs
Ensuring that subcontractor personnel have received SLAC safety training as required by Section 5.3, “Training”, and have been instructed on SLAC rules and regulations
Ensuring subcontractors have completed site-specific training as defined in pre-work documents if required
Determining that subcontractor-appointed competent persons are present during work requiring them
Assisting the project manager in completing the Service Subcontractor Safety: ES&H Compliance Checklist [pdf] [doc]
Obtaining the notice to proceed from the B/CA before allowing work to begin (if delegated this task by the project manager)
Overseeing subcontractor compliance with the site-specific safety and health plan and job safety analyses
Providing oversight of work off-hours
Conducting regular job site inspections
Ensuring that work is regularly monitored for potentially hazardous conditions
Ensuring that identified hazardous conditions have been corrected
Initiating stop activity action in accordance with Section 5.1.6, “Stopping Unsafe Activities”
Assisting with incident investigations (see Incident Investigation: Subcontractor Incident Reporting Procedure [pdf] and Chapter 28, "Incident Investigation")
Maintaining records of

Hazards identified and abated
All safety-related permits

Facilities Technical Services Representative

The responsibilities of a FTSR are similar to that of a UTR or project manager, but are scaled down relative to the scope, complexity, and risk level of the job, and include

Identifying potential hazards associated with the project or service and ensures that appropriate hazard mitigation measures are implemented
Obtaining authorization from relevant division, facility, and building manager
Obtaining safety permits as needed (such as hot work, confined space)
With the project manager, requesting a job safety analysis (JSA) from the service subcontractor if required
Reviewing and approving subcontractor submittals, including pre-work hazard analyses, job safety analyses and site-specific safety plans with the project manager or UTR
Requesting assistance from the service subcontractor safety program manager or other subject matter expert in ES&H when the work involves areas outside the FTSR's area of expertise, or when an impartial interpretation of SLAC policy or regulatory requirement is needed
Assisting the project manager in completing the Service Subcontractor Safety: ES&H Compliance Checklist [pdf] [doc]
Obtaining the notice to proceed from the B/CA before allowing work to begin (if delegated this task by the project manager)
Conducting regular and frequent job site inspections
Initiating stop activity action in accordance with Section 5.1.6, “Stopping Unsafe Activities”
When acting as the SLAC point of contact, leading incident investigations (see Incident Investigation: Subcontractor Incident Reporting Procedure [pdf] and Chapter 28, "Incident Investigation")

Buyer/Contract Administrator

This person ensures compliance with administrative, business, and contractual requirements of the subcontract. The B/CA is the only individual who may negotiate, make change orders to, or provide addenda to the contract, and may act as the SLAC point of contact if appropriate.

Responsibilities of the B/CA include (as applicable)

Obtaining written safety planning documentation from the subcontractor, such as pre-work hazard analyses, certificates of insurance, and site-specific safety plans as applicable (see Service Subcontractor Safety: Risk Categorization, Planning, and Documentation Review Procedure ) [pdf]
Reviewing such documentation for completeness
Submitting such documentation to the project manager or other SLAC point of contact
Requesting assistance from the service subcontractor safety program manager or other subject matter expert in ES&H when the work involves areas outside the B/CA's area of expertise, or when an impartial interpretation of SLAC policy or regulatory requirement is needed
Withholding the award of the purchase order to the contractor until the project manager has satisfactorily completed the Service Subcontractor Safety: ES&H Compliance Checklist [pdf] [doc]
In the case of the cafeteria contract, the B/CA will cooperate with the incident investigation program manager as needed during investigations (see Incident Investigation: Subcontractor Incident Reporting Procedure [pdf] and Chapter 28, "Incident Investigation")

Service Subcontractors

Additional responsibilities of the subcontractor include

Completing and submitting to the SLAC buyer/contract administrator (B/CA) required safety planning documentation such as pre-work hazard analyses and site-specific safety plans
Submitting to the B/CA a certificate of insurance
With the SLAC point of contact, jointly complete the job safety analysis (JSA) form and brief workers on the work to be performed and any associated hazard mitigation steps before the start of work
Submitting completed JSAs to the SLAC point of contact
Providing clarification on safety planning documentation to SLAC as requested by the service subcontractor safety program manager, the project manager, UTR, or other SLAC point of contact
Coordinate activities, training, and schedules with the SLAC point of contact
Maintaining copies of completed PWHAs, JSAs, and SSSPs for a minimum of one year after completion of work
Following the requirements of this document and related exhibits

continue to Procedures and Specific Requirements (5.2)

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Requirements: Roles and Responsibilities (5.1.10)