Chapter 49: Service Subcontractor Safety

Overview (1)

The Stanford Linear Accelerator Center (SLAC) is dedicated to the principle that accidents are preventable and strives to provide a safe work environment for employees, subcontractors, and visitors. Management is committed to the belief that effective safety and operational objectives go hand-in-hand. At a minimum, SLAC expects subcontractors to comply with applicable health and safety regulations as described in this program. SLAC reserves the right to review subcontractors' written safety programs upon request.

To ensure that subcontracted services are completed in compliance with California Occupational Safety and Health (Cal/OSHA) standards and Department of Energy (DOE) health and safety requirements, such work at SLAC will be managed according to established and approved procedures.

Environment, safety, and health (ES&H) considerations must be integral to the planning and execution of subcontracted service work at SLAC. Subcontracted service personnel at all tiers must be fully aware of their legal and contractual responsibility to prevent occupational accidents and injuries.

Hazards/Impacts

Incidents could occur involving subcontracted service personnel and others if work is not well planned in advance and performed according to established procedures and under responsible supervision. Following these procedures will reduce the potential for injury and illness, harm to the environment, property damage, and business interruption.

Scope (2)

This chapter addresses the controls for service work performed by subcontractors and any lower-tier subcontractors working for them.

Subcontracted service work may include, but is not limited to,

CAD work/designers
Cafeteria/catering
Clerical temps
Computer support
Consultants
Copier repair
Delivery personnel (drinking water, uniform supply)
Drain cleaning (including roof drains)
Electrical services (non-construction subcontracts only)
Elevator maintenance
Equipment repair
Fire alarm maintenance and fire protection
Furniture installation
Furniture movers
Haas TCM and other chemical management services
Hazardous waste transport and disposal (including radiological waste)
HVAC maintenance and service (non-construction subcontracts only)
Janitorial
Laboratory equipment on-site calibration
Landscaping
Mechanical services (non-construction subcontracts only)
Medical
Security
Sewer line service
Tent erection
Tree trimming
Vending machine servicing and maintenance
Warranty repair and maintenance
Water sampling (environmental)
Window washers

The requirements of this chapter do not apply to

SLAC employees (except for those with responsibilities as discussed in this chapter)
Subcontracted construction personnel or related construction activities (see Section 4, "Definitons" and Chapter 42, "Subcontractor Construction Safety")
Collaborators (university)
Students
Scientists
Faculty
Casual visitors

Exemptions

There are no exemptions to the requirements of this chapter.

Emergencies

On occasion it may be necessary to engage a service subcontractor on short notice to provide emergency repair and maintenance services (examples include sewer line repair, critical air handling system repair, broken water valve replacement, fallen tree removal). Every effort must be made to use a subcontractor whose safety program has been previously reviewed and approved. All emergency work performed must meet the requirements in Section 5.1.8, “Emergency Service Work”.

Implementation (8)

The requirements of this chapter will be implemented according to the Service Subcontractor Safety: Implementation Plan. [pdf]

continue to Standards (3)

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