Chapter 33: Line Management Self-Assessment

Overview (1)

This chapter describes the direct role of line management in conducting four types of environment, safety, and health (ES&H) self-assessments. The four types are

Management walkthroughs (Section 5.1.1)
Workspace compliance assessments (Section 5.1.2)
Work procedure assessments (Section 5.1.3)
Annual Directorate ES&H Self-Assessment and Report (Section 5.1.4)

While there are ES&H assessment activities conducted by other elements within and external to SLAC, direct participation by line managers in self-assessment is essential to the success of the assessment process. No others are in a better position both to evaluate the managed activities and to effect changes than the line manager. Personal involvement by the line also yields the most meaningful information to be used in taking actions to maintain compliance and improve organizational performance.

Scope (2)

Self-assessment is an important part of the ES&H Assurance System (described in the SLAC Integrated Safety and Environmental Management System Description [ISEMS]) that helps ensure the SLAC Integrated Safety Management System (ISMS) and Environmental Management System (EMS) are fully implemented, and that effective feedback and continuous improvement mechanisms are in place for all ES&H programs. The SLAC ISEMS Description speaks in detail to all elements of the SLAC ES&H Assurance System (driven by requirements in DOE Order 226.1, "Implementation of DOE Oversight Policy", and the SLAC Assurance Program Description [pdf]):

Assessments required in this chapter to be conducted by the line and described here:

Line management walkthroughs (conducted at least annually between October 1 and September 30 of every year)
ES&H workspace compliance assessments led by line management as supported by ES&H subject matter experts (SMEs) and safety officers (conducted at least annually between October 1 and September 30 of every year) or, as an alternative, plan and conduct a management assessment (with approval from the Office of Assurance) that more clearly pertains to ES&H issues/hazards in directorate operations (for example, hydrogen furnace management assessment, LOTO management assessment, hoisting and rigging management assessment).
Triennial review of work procedures
Annual ES&H self-assessment report (due by November 15 of every year)

Other important elements of self-assessment (not addressed in this chapter) that line managers should be aware of are

Line involvement in ES&H internal goal- and metric-setting
Flow down of ES&H goals through each directorate
Quarterly reports to the ES&H Coordinating Council (ES&HCC) that may include directorate assessments of performance against both ES&H contract performance measures and internal goals and metrics
Input to the quarterly ES&H report coordinated by the ES&H Division and submitted to DOE Stanford Site Office (SSO) and Stanford University
Annual area hazard analysis (AHA) reviews
Annual job hazard analysis and mitigation (JHAM) process reviews
Biennial safety assessment document (SAD) reviews
Building manager inspections
Independent internal and external assessments

Event reporting
Worker feedback mechanisms
Issues management
Lessons learned
Performance measures

This chapter applies to

Senior management, program directors, line management, ES&H coordinators, and all personnel (both employees and non-employees, with the exception of subcontractors) of each SLAC directorate plus elements of the laboratory director's office
The Office of Assurance (OA)
The ES&HCC
The ES&H Division
Safety officers

Implementation (8)

The requirements of this chapter are either already in place or effective immediately, as set forth in Line Management Self-Assessment: Implementation Plan [pdf].

continue to Standards (3)

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