Chapter 9 Table of Contents. View the entire chapter in a PDF format. Please use the pdf for printing.

Requirements:
Roles and Responsibilities (Section 5.1.3)

Described below are the roles and responsibilities of the various parties involved in the conduct of the radiological safety program.

Radiation Safety Committee

The Radiation Safety Committee (RSC) advises the SLAC director and the radiation safety officer (RSO) on radiation safety matters and plans to protect personnel from radiation hazards. The RSC, as requested by the RSO, will provide expertise and advice on radiation safety matter. For additional information on the roles and responsibilities of the RSC, see its charter.

ALARA Committee

The ALARA Committee provides expertise in ionizing-radiation radiological doses and releases from radioactive source material and radiation-generating devices. The ALARA Committee evaluates annual radiological dose records for various groups at SLAC and proposes changes in operating procedures or equipment design to further reduce radiological exposure as feasible. For additional information on the roles and responsibilities of the ALARA Committee, see its charter.

Radiation Protection Department

The RP Department is responsible for developing, implementing, and managing the radiological safety program. The RP Department has the following responsibilities:

• Provide shielding design calculations and related radiological considerations
• Specify required radiation safety measures
• Verify shielding design with radiation measurements under various beam-loss scenarios
• Issue beam authorization sheets (BASs) [pdf] and beam line authorizations (BLAs) [pdf] or accelerator operations and experimental programs jointly with the cognizant facility safety officer and the line management
• Evaluate material in RMMAs for radioactivity before releasing that material to non-radioactive material management areas, including wastes with a radiological character
• Perform periodic radiation monitoring of the following areas at SLAC using stationary or portable radiation detection instruments:
1. Uncontrolled areas
2. Controlled areas
3. Radiologically controlled areas
4. Radioactive material areas
5. Radiological areas
• Measure and document personnel radiation exposures and doses using appropriate dosimeters
• Identify and post the following areas with the appropriate signs (see Chapter 2 of the RadCon Manual [pdf] and Section 5.2.3.4 of this chapter.):
1. Controlled areas
2. Radiologically controlled areas
3. Radioactive material areas
4. Radiological areas
• Maintain SLAC radiation detection instrumentation used in the radiological safety program
• Ensure compliance with the RPP by monitoring all appropriate locations, as specified in the RadCon Manual
• Provide radiological safety training
• Provide radioactive waste management
• Perform formal audits of the radiological safety program at least once every 36 months
• Develop and manage the radiological environmental protection program

The RP Department is comprised of the following groups:

1. Field Operations
2. Dosimetry and Radiological Environmental Protection (DREP)
3. Radioactive Waste Management
4. Radiation Physics

Radiological Control Manager/Radiation Safety Officer

The radiological control manager (RCM) serves as the SLAC radiation safety officer (RSO) and is responsible for the following activities:

• Advise the SLAC chief safety officer (CSO) on radiation safety policy and requirements
• Approve minor changes to the Radiation Safety System (Shielding, Personnel Protection System and Beam Containment System)
• Ensure the Radiation Safety Committee (RSC) reviews major changes to the Radiation Safety System and provides the RSO advice and counsel before the RSO approves such work
• Approve significant and major new activities by signifying that an activity's proponent has completed an adequate radiation hazards analysis and has developed plans for sufficient mitigation measures (controls) and that the activity will conform to ES&H policy and requirements. While this responsibility is normally assigned to a citizen committee, for radiation safety reviews the RSO will assume the responsibility, consulting with the RSC as appropriate
• Stop any activity on-site that presents an imminent radiation hazard to workers, the public, the environment, or property. Stop any activity in which radiation safety program requirements are not met, even if hazards are not imminent, where he/she believes continuation of the non-compliant activity will
1. Prompt a notification to DOE's Stanford Site Office or the Office of Science per occurrence reporting and processing systems (ORPS) reporting requirements
2. Put SLAC at risk for Price Anderson Amendments compliance actions
3. Create long-term environmental liabilities such as tritium contamination
4. Create community relation challenges
• In other cases of non-compliance not meeting criteria in situations 1) or 2), the RSO may allow continuation of operations but will consult the appropriate managers to ensure they are aware of the deficiency and to satisfy himself/herself that corrective actions are planned or will soon be planned
• In all such stop unsafe activity decisions, the RSO can be overruled only by the SLAC director or CSO. Deficiencies prompting any of these three actions must be recorded in SLAC's Corrective Action Tracking System
• Recommend internal radiation safety policies and requirements at SLAC in response to relevant standards adopted through the SLAC Work Smart Standards (WSS) process. Proposed policies and requirements are submitted for review by both the SLAC Chief Safety Officer and the Chief Operating Officer before submission to the Environment, Safety and Health Coordinating Council (ES&HCC) for approval
• Ensure the radiation safety requirements in the SLAC Work Smart Standards (WSS) are updated as needed
• Serve as an ex officio member of the Radiation Safety Committee and ALARA Committee
• Stay current on DOE orders and federal regulations relating to radiation safety
• Review draft DOE orders and federal regulations and prepares comments on such drafts for submission to DOE
• Revise the SLAC RadCon Manual and other radiation safety related documents to meet regulatory requirements
• Establish radiation safety requirements and procedures
• Approve additions, modifications, and/or deletions to radiological training program to ensure accuracy and effectiveness
• Coordinate all radiological safety related audits, operational awareness, and compliance matters with DOE and other external regulatory bodies when appropriate

Line Managers, Supervisors, and SLAC Contacts

Line managers, supervisors, and SLAC contacts are responsible for the following activities:

• Determine safety training requirements through the JHAM process as described in Chapter 1, "General Policy and Responsibilities" and Chapter 2, "Work Authorization".
• Ensure all personnel, meaning employees and all classes of non-employees, receive appropriate radiological safety training to recognize potential radiological hazards, to understand the radiological risks involved in their respective duties, and to adopt proper precautions for their personal radiological safety
• Ensure compliance with the radiation safety program requirements
• Develop work procedures when required for activities such as: any work in a high radiation area or high contamination area, and any radiological work in radiation or contamination areas
• Ensure all personnel wear appropriate dosimeters and personal protective equipment (PPE, such as shoe covers and gloves), as required
• Discontinue any activities within their area of operations that violate radiological safety rules

Personnel

Personnel are responsible for the following activities:

• Through the JHAM process understand the radiological risks involved in their job and complete on-the-job training
• Complete the appropriate radiological safety training and retraining at the required times
• Follow all radiological control precautions required by SLAC policy as outlined here and in the SLAC RadCon Manual [pdf] and by line management
• Follow radiological safety training, apply the ALARA philosophy, and observe RP Department instructions and guidance when working in areas where radiological hazards may exist
• Utilize radiation dosimeters as prescribed in radiation safety training, the SLAC RadCon Manual, RP Department procedures, and other appropriate policies and procedures
• Use appropriate PPE to help prevent exposure to (or contribute to the spread of) radioactive contamination
• Notify a supervisor of any new or increased radiological hazards or concerns in the workplace
• Stop an activity and notify supervisors when a radiological safety concern or violation is observed
• Discuss with coworkers proper radiological safety precautions

continue to Procedures and Specific Requirements (5.2)