Definitions (Section 4)

Basic Incident Information (BII) Database. A SLAC database containing details of all incidents at SLAC dating back to calendar year 2000

Causal analysis. A DOE investigative methodology to identify causal factors, develop apparent causes, and determine appropriate corrective actions to fix the problems and events reported through ORPS

Chain of custody. A method to control the transfer of evidence from one party to another and document in writing that transfer

Computerized Accident/Incident Reporting System (CAIRS). A DOE database used to collect and track injuries, illnesses, and other incidents that occur during DOE operations in accordance with DOE Order 231.1A

CompWatch. SLAC Workers' Compensation management system, administered by the Human Resources Department, that tracks all workers' compensation claims

Corrective Action Tracking System (CATS). System used to track corrective actions that result from any event, inspection, or audit requiring corrective actions

Days away from work (DAFW). Days absent from work due to injury or illness, excluding date of occupational injury or onset of illness

Days away restricted or transferred (DART). Days after the date of an occupational injury or onset of an illness when the employee works reduced works, has restricted duties, or is temporarily assigned to another job by the treating physician

Division of Workers' Compensation (DWC-1) form. A state of California workers' compensation form that explains to employees their rights and includes a form to open a workers' compensation claim

Incident. Any event that requires investigation due to its potential to have caused harm to people, the environment, or property

Incident investigation. The systematic collection and analysis of information pertaining to factors suspected of contributing to, or having caused, an incident

Incident investigator, competent. A person who by virtue of being trained in accident investigation is qualified to investigate incidents at SLAC

Incident investigator, ORPS. A qualified person who is able to take over the preservation of any incident scene (including ORPS related incidents), take initial witness statements, and collect evidence

Injury. Any incident that requires medical treatment

Injury and incident hierarchy. Injuries and incidents at SLAC are divided into several categories. The response, in terms of reporting and investigation, differs depending on the category. Incidents can fall into more than one of the main categories. For example, if there was a very serious incident that required an employee to be hospitalized for three days, it would most likely fall into all of the following categories: type A or type B, ORPS reportable, and OSHA and DOE recordable. They are listed below from most to least serious:

Type A or B injury or incident. Type A and B cases are our most severe incidents and injuries. The actual criteria for injuries to be classified as a Type A or B case in ORPS are comprehensive and complex. Examples are a fatality, three or more people requiring hospitalization for the same incident, and any injury that required hospitalization for more than 48 hours.
OSHA reportable injury. An incident that involves a death of an employee or the hospitalization of three or more employees
OSHA recordable injury. An injury meeting OSHA guidelines. Examples are a laceration requiring stitches, a broken bone, and a needle stick. These are recorded in an OSHA 300 log maintained by Stanford University Risk Management
First aid injury. These are minor injuries that can be treated by the SLAC Medical Department and are not DOE or OSHA reportable
Near miss. Where no barrier or only one barrier prevented an event from having an [ORPS] reportable consequence
Close call. An incident that did not result in property damage greater than $10,000 or cause bodily harm, but had the potential to do so

Occurrence Reporting Processing System (ORPS). A DOE computerized recordkeeping system that logs and tracks injuries, incidents, and near misses

ORPS facility manager. A manager designated by the SLAC director to oversee the ORPS process and reporting of incidents to the DOE site office

ORPS facility manager, deputy. Personnel designated by the ORPS facility manager to be on call, on a rotating basis, for ORPS incidents and report incidents to the facility manager and the DOE Stanford Site Office

ORPS program manager. Person responsible for managing and tracking ORPS related incidents

OSHA 300 log. A log of OSHA recordable injuries

Preliminary notification report (PNR). The initial report filed for those incidents, and close calls that may become ORPS-reportable, depending on the classification decision of the ORPS deputy facility manager

Readiness emergency management (REM) team. SLAC team responsible for securing an incident or incident scene to preserve evidence and take initial witness statements

SLAC SU-17 Form. Occupational incident report similar to but distinct from the Stanford form. This form is obtained in hard copy only, from the Medical Department. It is a very preliminary report of the event/s that led to the injury. A more formal investigation may be done afterwards as defined in this chapter.

Spill. The release of any material that results in an increased risk or potential risk to human health, environment, and/or property

Total recordable case (TRC). See OSHA recordable injury

continue to Requirements, General (5)

Last update: