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Requirements:
Roles and Responsibilities (5.1.7)

Spills Program Manager

The spills program manager will

• Minimize spills through prevention activities
• Assist personnel in identifying spill prevention measures
• Review constructions plans for spill prevention controls
• Document and evaluate the environmental impact of spills
• Meet internal notification and tracking requirements
• Report non-radioactive spills to regulatory agencies, as needed
• Submit a preliminary notification report (PNR) to the ORPS Program Manager

• Prepare required/follow-up written reports
• Complete corrective actions

Radiation Protection Department

The Radiation Protection Department will

• Respond to radioactive material spills
• Act as the ES&H environmental contact for radioactive issues
• Report radioactive material spills to regulatory agencies, as needed
• Submit a preliminary notification report (PNR) if a spill is reported to regulators
• Prepare required/follow-up written reports

Waste Management Group

The Waste Management Group will

• Respond to spills during business hours
• Provide backup during non-business hours
• Contract and provide oversight of emergency responders
• Assist emergency responders as needed
• Provide cleanup material and equipment
• Provide guidance for spill equipment
• Initiate a spill report and forward it to the spills program manager

SLAC Safeguards and Security

SLAC Safeguards and Security will

• Coordinate communication during a spill response incident
• Notify the Waste Management Group for response, materials, and technical support
• Cordon off the area of a spill
• Provide traffic control at the scene of a spill
• Notify appropriate support personnel as needed
• Assist emergency responders as needed

Palo Alto Fire Department

Palo Alto Fire Department will

• Respond to any spill when requested
• Notify the Waste Management Group for spill cleanup coordination
• Contact emergency responder contractor if the Waste Management Group is not available

Conventional and Experimental Facilities Department

The Conventional and Experimental Facilities (CEF) Department will

• Respond to water and sewage spills caused by broken pipes or back-ups
• Shut off valves to minimize the spill
• Contact the Waste Management Group to report the spill
• Contact sanitary sewer plumbing subcontractor as needed to clear pipes
• Assist in the cleanup of spills

Chemical and General Safety Department

The CGS Department will

• Provide the Spills Program Manager with a PNR number and assist with the PNR report, as needed

ORPS Program Manager

The ORPS Program Manager will

• Determine whether or not the spill is ORPS reportable

Project Managers and University Technical Representatives

Project managers and/or UTRs must

• Know how to prevent spills through proper storage and handling of material and waste
• Never attempt to control or cleanup a spill poses a risk to human health or one in which they are unsure of the hazards it poses or ways to mitigate the hazards
• Include spill hazards and mitigation measures in their JHAM and JSA
• Know how to classify spills
• Follow proper spill-response actions based on the spill classification
• Know the location of spill cleanup equipment and how to use it
• Report all spills to the Waste Management Group

Managers and Supervisors

Managers and supervisors are responsible for ensuring that

• Personnel are aware of proper spill-response actions
• Personnel know how to classify spills
• Personnel who work with hazardous material or waste have completed required training
• Secondary containment is provided where required
• Spill cleanup equipment is available in areas where hazardous material or waste is stored or used

Personnel

Personnel who work with hazardous materials and waste must

• Know how to prevent spills through proper storage and handling of material and waste
• Never attempt to control or cleanup a spill poses a risk to human health or one in which they are unsure of the hazards it poses or ways to mitigate the hazards
• Include spill hazards and mitigation measures in their JHAM
• Know how to classify spills
• Follow proper spill-response actions based on the spill classification
• Know the location of spill cleanup equipment and how to use it
• Wear appropriate PPE
• Report all spills to the Waste Management Group

Subcontractors

Subcontractors will

• Report all spills to the Project Manager and/or UTR as soon as possible

continue to Procedures and Specific Requirements (5.2)