Requirements:
Roles and Responsibilities (5.1.7)

A summary of the responsibilities of various SLAC personnel regarding the air quality program is presented in Air Quality: Roles, Responsibilities, and Authorities Matrix [pdf]. Primary and secondary responsibilities are designated for significant operations and key deliverables.

Air Quality Program Manager

The air quality program manager will:

Administer the various SLAC air quality programs to ensure compliance with air permit conditions and to meet other applicable requirements
Submit annual reports to BAAQMD, EPA, and the Department of Energy (DOE) to document compliance with permit conditions and overall air pollution control at SLAC
Complete and submit permit applications for new source permits, permit modifications for existing sources, and air permit reports, and maintain program files
Provide and assist with completing forms related to air quality (such as demolition and renovation notifications)
Budget and coordinate payment of fees for new permits, annual permit renewals, and demolition notices
Coordinate the annual GDF source test performed by a licensed subcontractor
Review copies of all monthly recordkeeping data and notify emissions source custodians of any compliance issues
Review project plans to identify issues related to air quality and communicate pertinent regulatory requirements
Evaluate new equipment to determine permit requirements
Develop and track an annual budget for materials and services
Respond to non-routine or one-time requests for information from regulatory agencies
Gather additional air emissions information for regulatory reports on a case-by-case basis
Keep up-to-date with BAAQMD rules and regulations and provide regulatory guidance to managers and supervisors on air quality related issues
Maintain records of BAAQMD site inspections (both routine annual inspections and targeted inspections)
Inspect both permitted and permit-exempt facilities on a regular basis (monthly or quarterly) to verify compliance with permit conditions and to verify that permit-exempt status is being maintained
Provide advice on recycling, waste minimization, and pollution prevention in areas that impact air quality

Emissions Source Custodian

Emissions source custodians must:

Operate and maintain equipment in accordance with accepted industrial practices and permit conditions
Log transactions for the distribution and / or use of hazardous materials associated with the emissions source
Provide use logs to the air quality program manager in a timely manner on a monthly basis in a mutually acceptable format
Inspect emissions sources and associated equipment at least once every six months to ensure proper operation and to verify compliance. Examples of such equipment include solvent tanks and pollution abatement and control devices.
Notify the program manager in advance of any operational changes that may affect the emissions from that source
Notify the program manager of any operational problems, irregularities, or anomalies

Site Owner

The site owner:

Is typically the supervisor who oversees the emissions source custodian
Evaluates all recommendations for emissions reduction and corrective actions

SLAC Fleet Services Group

Fleet Services, which is under the Conventional and Experimental Facilities Department, will:

Coordinate with the program manager to arrange for the annual GDF source test
Keep maintenance records for all vehicles and equipment belonging to the DOE or the General Services Administration (GSA)
Record fuel dispensed into all DOE and GSA vehicles and equipment that are re-fueled on-site

Waste Management Group

The Waste Management Group (WM) will:

Deliver appropriately labeled, empty hazardous waste containers to designated areas, and pick them up when they are full, or before the 45-day limit for waste accumulation has been reached, whichever occurs first
Ensure proper transport and offsite disposal of all hazardous wastes, including solvents, paints, coatings, and RACM

ES&H Program Managers/Subject Matter Experts

ES&H program managers/subject matter experts (PMs/SMEs) will:

Evaluate chemicals in the CMS inventory periodically for applicability, appropriateness, and potential restrictions on usage
Evaluate proposed new chemicals and identify potential alternatives with more suitable characteristics
Ensure that users are familiar with all aspects of MSDS information, including emphasizing the importance of using personal protective equipment (PPE) and observing stated compatibilities, contingency procedures, and proper disposal
Coordinate with CMS and Haas TCM to generate chemical use inventories

Managers and Supervisors

Line management has overall responsibility for implementing the air quality program with the advice and support of the program manager. Managers and supervisors, in their capacity as site owners, must be familiar with applicable permit conditions and supervise personnel to ensure that equipment meets these conditions.

Specifically, managers and supervisors must ensure that personnel:

Receive all required on-the-job and hazard-specific training
Complete inspection records for abatement devices and submit these records to the program manager semi-annually
Retain original inspection forms and usage logs and forward copies to the program manager
Notify the program manager of any changes in emissions from new or existing processes
Ensure that WM is contacted to manage hazardous waste associated with permitted sources
Review MSDSs for all chemicals used in their work area at least annually
Comply with the requirements of Chapter 22, "Waste Minimization and Pollution Prevention", to develop and implement procedures for recycling chemicals and decreasing hazardous waste.

Personnel

SLAC personnel must:

Become familiar with general site activities through on-the-job and hazard-specific training and be able to recognize conditions (for example, heating, burning, dust generation) that typically cause air pollution
Be familiar with requirements for any emissions source(s) in their work areas and promptly notify their supervisor of any known or suspected violations
Notify their supervisor when permitted source equipment and abatement devices require repair or modification
Use process knowledge to help identify new products or processes that may be environmentally preferable

continue to Procedures and Specific Requirements (5.2)

Questions? Submit a Web Request or
Last update:

Requirements: Roles and Responsibilities (5.1.7)