Chapter 37 Table of Contents. View the entire chapter in a PDF format. Please use the pdf for printing.

Requirements:
General (5.1)

Emergency management requires assessment of potential hazards and risks and multi-tiered plans to prevent, mitigate, respond to, and recover from incidents, emergencies, and disasters.

Hazard Assessment

The Comprehensive Hazard Assessment

• Identifies the most likely types of naturally occurring and anthropogenic (human caused) hazards at SLAC
• Evaluates the likelihood of their occurrence
• Evaluates vulnerability in terms of hazard effect on persons, property, and the environment

The emergency management coordinator/program manager must update the hazard assessment once every three years or sooner to reflect changes in requirements or circumstances.

Emergency Planning

Planning at all levels is at the core of the emergency management program: the emergency preparedness plan (EPP) is the central document that describes emergency management policy and emergency management organization. Essential associated documents include the emergency resource database (ERD), emergency plan implementing procedures (EPIP), facility emergency plans (FEPs), and continuity of operations plans (COOPs), each of which is described separately below. (See Section Error! Reference source not found., "Error! Reference source not found.", for a full list.)

Emergency Preparedness Plan

The SLAC Emergency Preparedness Plan describes policy and emergency mitigation, preparedness, response, and recovery plans. In particular, it defines

• Emergency classification levels
• Conditions under which the emergency operations center (EOC) is activated
• SLAC's emergency management organization (EMO), including key roles and responsibilities
• SLAC's relationship to local emergency responders, including the Palo Alto Fire Department (PAFD), the San Mateo Sheriff's Office, and other local jurisdictions
• SLAC's coordination responsibilities with the DOE Stanford Site Office (SSO) and Stanford University's emergency organization

The emergency management coordinator/program manager is responsible for reviewing and updating the EPP as necessary

• Due to changes in emergency planning or site use
• Based on the results of incident and exercise evaluations
• Based on improvements in preparedness activities

Emergency Plan Implementing Procedures

The EPIP is a companion document to the EPP that provides guidance to emergency operations center staff in the event of an emergency. The EPIP includes two sets of checklists:

1. A list of tasks specific to emergency management organization personnel, entitled "EOC Staff Position Checklists"
2. A list of tasks specific to types of emergencies, entitled "Hazard-specific Checklists"

Emergency Resource Database

The ERD lists members of the emergency management organization and essential support staff for emergency response and recovery operations. The ERD is updated quarterly by the SLAC fire marshal, and updates must be distributed to the following authorized organizations: SLAC Site Security, the PAFD, the Main Control Center (MCC), and the EOC.

Facility Emergency Plans

FEPs describe hazards found in and near buildings and include essential emergency information for the building's occupants and professional emergency responders. An FEP is required for any building with 10 or more occupants or those that contain a program-critical operation or device.

The building manager is responsible for maintaining an the FEP and life safety information. Both documents must address all hazards present and include complete relevant emergency information as described in the FEP and life safety information templates.

FEPs (and life safety information if required) must be

• Updated annually or sooner if circumstances change
• Submitted to the SLAC fire marshal or assistant fire marshal for approval
• Posted in the life safety boxes of any building required to maintain a life safety box
• Distributed to the following organizations, and the distribution must be documented:

• Every department or group that operates in the facility
• MCC, operations administrative assistant
• SLAC Site Security manager
• On-site PAFD, Station 7

When a FEP is updated, the corresponding area hazard analysis (AHA) must be reviewed and updated if necessary. Refer to Chapter 2, "Work Authorization", for information on AHAs.

Continuity of Operations Program

A continuity of operations program consists of a business interruption analysis (BIA) and a continuity of operations plan (COOP). The BIA and COOP provide information on mitigating vulnerabilities and contingency plans for recovering site functions from a major emergency or disaster. To date, two major SLAC groups have developed contingency plans for their recovery operations. A site-wide BIA and COOP are currently under development.

Review

The emergency management coordinator/program manager is responsible for two review documents required by the EPP

1. Emergency Response Assurance Plan (ERAP), which is issued jointly by ES&H and the DOE site office
2. Drill exercise reviews

Emergency Management Organization

SLAC's emergency management organization (EMO) follows the incident command system, which is scalable according to the needs of an emergency or disaster. If the emergency operations center (EOC) becomes activated, EMO members must report to support associated response and recovery activities, as required by the situation. Essential EMO information is available as follows:

• EMO roles and responsibilities for key positions are described in the EPP
• Tasks for key positions as well as tasks specific to emergency types are in the EPIP
• Contact information for EMO members is in the ERD

To keep the EMO at the ready

• EMO members must stay current in training requirements, including taking part in drills and exercises
• Emergency operations center staff must report to the EOC when a Level 2 or 3 emergency is declared. Other EMO members must be report to their stations as determined by EOC staff.
• The emergency management coordinator/program manager must update emergency management implementing documents and carry out the requirements specified in them
• The fire and emergency management group manager must update and distribute the ERD

Reporting

All emergencies, spills, accidents, fires of any size, and incidents must be documented and reported following the requirements of Chapter 28, "Incident Investigation". (See in particular Incident Investigation: Classification and Notification Flow Chart)

Equipment

Emergency Supplies

The emergency management coordinator/program manager is responsible for maintaining emergency supplies for the

• Heavy rescue trailer at PAFD Station 7
• Disaster supply cache at Building 249
• Medical triage trailer at Building 250
• Emergency supply locations are indicated in emergency resources map.

Life Safety Box

The yellow life safety boxes, located near entrances in buildings and areas that pose specific industrial hazards, contain emergency information useful to emergency responders.

A life safety box contains

• The current FEP for the building
• A box cover sheet that graphically indicates the hazards in the building
• A copy of Emergency Management: Situational Guidelines

The building manager of any building with life safety boxes is responsible for maintaining and updating this information.

NFPA 704 Hazardous Material Warning Placards for Emergency Responders

Hazardous materials or conditions must be indicated by warning placards in all affected facilities or workplaces. Placards

• Must be in accordance with NFPA 704 warning placard regulations
• Must be posted by the responsible building manager, area manager, or line manager, as applicable

Note: Hazards must also be fully described in the documents in the life safety box.

Personnel

Emergency Management Organization Personnel

Persons assigned roles in the EMO must complete all required training and review and understand their responsibilities. Such persons must also have the appropriate skills to manage the various systems and departments at SLAC during any emergency.

Building Managers

Building managers must comply with the requirements of the Building Manager Program Manual.

SLAC Emergency Response Team

SERT members are required to complete all training and stay current according to the retraining schedule.

Building Assessment Team

BAT members must complete BAT training.

continue to Requirements, Roles & Responsibilities (5.1.9)