I am going on a business trip. What do I need to do?
- Review the travel guidelines.
- Review "Do's and Don'ts" to avoid the most commonly made mistakes.
- Are you going to a Conference?
- Fill out the registration paperwork and submit it to Lauren Barbieri in Human Resources, x2354.
- Conference attendance that includes travel requires pre-approval from DOE. Please submit your travel request for upcoming conferences first to your department head, and then to your Directorate Coordinator. Conference Information
- Look up Lodging and Meal & Incidental Expense (M&IE) per diem rate
- Complete a travel authorization:
- Gather trip approvals on the travel authorization.
- Submit travel authorization to Travel Reimbursement Office.
- Make travel arrangements.
- Remember to keep all your business related receipts.
- After you return back to your original location, complete an expense report
- Submit expense report to the Travel Reimbursement Office.
Expense should be submitted within 20 business days upon return from travel. Travel charged to the department card should be submitted within 3 working days. Expense reports that are submitted to the Travel Reimbursement office after 60 days will be reported as additional income to the traveler.
