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Business Services Division
Business Services Division SLAC

How to Add A New Person to the SLAC Institutional Database

A newcomer to SLAC, who needs to receive an Identification badge, a dosimeter, a computer account, a phone, or any other services, must be entered into the SLAC Institutional Database (SID).  In other words, you need to be in SID to "officially exist".

We need to ensure that new comers are entered into SID as quickly as possible.  Please notify the appropriate entry points, listed below, prior to the person’s arrival.

For more information regarding Site Access and Identification Badges Policies and Procedures, please see http://www-group.slac.stanford.edu/esh/rp/fo/access.htm.

The SLAC Security and Badging Office will NOT be able to enter personnel into SID. This must be completed before going to the Security office to acquire the Identification Badge.

There are several entry points into SID: 

SLAC employee and most graduate students Please contact Human Resources at Building 041, Rooms 238 or 243
Contractor or Job Shopper Contractors are required to complete the Contractor Registration Form prior or upon arrival.  For questions regarding the process or the form,  please contact Business Services Division at bsd-entry@slac.stanford.edu or call Daphne Mitchell, Joan Hennes, or Anita Riebhoff
SLAC User Ask the Users to submit the SLUO form in advance if possible, or contact SLUO at sluodesk@SLAC.Stanford.EDU, or call x4504
SSRL User Ask the User to contact: SSRLUO at M$Phone@ssrl.slac.stanford.edu , or call x2600
Department Associate

(Typically includes former employees that continue to need services from SLAC while they do limited term or intermittent activities that support the SLAC departments that sponsor them.  They are in the database as active department associates so that they can get services such as computer accounts.  Additionally, individuals with no prior employment status can be entered as Department Associates if they meet appropriate criteria)

 Submit the Department Associate form or contact bsd-entry@slac.stanford.edu

What is Important in This Process

  • Cooperation: With everyone’s cooperation this process can be successful.
  • Accuracy: The accuracy of the data is extremely important. Properly spelled names, correct room and phone numbers, etc. create a reliable list.
  • Time-line: Because a person is only able to receive services at SLAC by getting entered into SID, time is a critical factor in this process.  Names can be entered into SID prior to the person’s arrival at SLAC, which will prevent delays and will enable the person to begin work immediately.

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